Tender Summary

Objectives

The primary objective is to procure four (4) new laptops for municipal operations through a formal written quotation process. The municipality aims to acquire compliant hardware while ensuring value for money, transparency, and strict adherence to public supply chain management regulations.

Scope

The scope encompasses the complete supply and delivery of four new laptops. The procurement follows a structured two-stage evaluation: first, administrative compliance verification; second, a scored assessment combining price competitiveness and socio-economic preference goals. Quotations must be submitted physically to the designated municipal tender box by the stipulated deadline. The municipality retains full discretion to accept, reject, or partially award any bid, and does not commit to accepting the lowest bidder.

Technical Requirements

• Hardware Specification: Minimum of 16GB RAM. Additional technical parameters may be clarified through the municipality’s IT department prior to submission.
• Supplier Registration: Bidders must be actively registered on the national Central Supplier Database (CSD) to verify tax compliance and procurement eligibility.
• Documentation: All submissions must include completed mandatory municipal bidding forms, covering conflict of interest declarations, past supply chain management practices, and independent bid determination certificates.

Skills Requirements

No specialized technical or professional qualifications are explicitly mandated. The requirement focuses on standard commercial and logistical capabilities, including the ability to source new laptop units, maintain valid supplier registration, ensure timely delivery, and compile accurate compliance documentation. Basic administrative and supply chain management competence is sufficient.

Notable Terms & Conditions

• 80/20 Preference Point System: A scoring methodology where 80 points are allocated for price and 20 points for specific socio-economic goals. Points are awarded for businesses that are 100% Black-owned, 100% Woman-owned, or at least 51% owned by persons with disabilities, subject to verified proof.
• Central Supplier Database (CSD): A national government registry used to confirm that suppliers are legally registered, tax-compliant, and eligible to conduct business with public entities.
• MBD Forms: Standardized municipal bidding documents requiring bidders to declare potential conflicts of interest, confirm absence of fraudulent or corrupt convictions, and certify that bids were determined independently without collusive agreements with competitors.
• Audi Alteram Partem: A legal principle incorporated into the procurement process, ensuring that any supplier facing restrictions or penalties is given a fair opportunity to present their case before final decisions are made.