Tender Summary

Objectives

The primary objective of this tender is to replace deteriorated wooden cabinetry at Sandanezwe Clinic by removing existing units and supplying, delivering, and installing new, compliant cupboards. The project aims to restore functional kitchen and sluice room facilities while adhering to strict health, safety, and quality standards mandated by the KwaZulu-Natal Department of Health.

Scope of Work

• Demolition & Removal: Dismantle and remove existing floor unit cabinets in the Staff Kitchen and Sluice Room, including doors, hinges, skirting, handles, locks, and back panels. All debris and removed materials must be cleared from site in accordance with environmental and forestry regulations.
• Supply & Installation: Provide and install new white melamine floor unit cabinets with specified dimensions, lockable mechanisms, concealed hinges, rounded edges, internal shelving, and Masonite backing panels.
• Additional Works: Supply and fit a post-form granite gloss countertop for the Sluice Room cabinet, install a new exterior-grade Meranti door with framing, and supply all necessary ironmongery (handles, hinges, cabin hooks, and mortice locks).
• Finishing & Compliance: Execute required sanding, sealing, and varnishing of new timber elements. Ensure all work complies with national building regulations, occupational health and safety standards, and departmental specifications.
• Contract Duration: Four (4) weeks from site handover, with a three-month guarantee period for structural work and materials.

Technical Requirements

• Material Standards: All timber must comply with relevant SABS/SANS specifications. Softwood must be South African pine, stress-graded, and kiln-dried to approximately 12% moisture content. Hardwood components must be Iroko unless otherwise stated. All permanent timber must be chemically treated against termites and wood-boring insects per SANS Code of Practice 05.
• Construction & Installation: Joinery must follow standard carpentry practices, including mortise and tenon joints, concealed fixings, and precise scribing to existing structures. Countertops must feature a bullnose edge profile. Ironmongery must match specified grades and finishes.
• Health & Safety: Contractors must submit a site-specific Health and Safety Plan with a risk assessment schedule. Work areas must be secured to prevent patient access, materials must be stored safely, and operations must minimize disruption to clinic activities.
• Documentation & Compliance: Bidders must provide CIDB General Building registration, valid tax clearance, proof of financial capability, verifiable past experience certificates, and completed mandatory returnable forms. Offers are evaluated using an 80/20 preference point system, with 20 points allocated for companies at least 51% owned by Black Persons with Disabilities.

Skills & Qualifications Required

• A qualified artisan holding a recognized Carpentry Trade Test certificate, verified through submission of legal certification.
• Proven expertise in residential/commercial joinery, timber treatment, cabinet fabrication, and precision installation.
• Competence in compiling site-specific health and safety documentation and conducting risk assessments.
• Project management capabilities to deliver within the four-week timeframe while maintaining quality and minimal clinic disruption.
• Administrative proficiency to complete all procurement forms, preference claims, and compliance submissions accurately.

Notes on Unusual or Complex Terms

• Post-form top with bullnose: A laminate countertop edge that curves smoothly over the front lip, providing a seamless, durable finish without exposed substrate.
• Concealed hinges: Cabinet hinges mounted internally within the cabinet carcass and door, remaining invisible when the door is closed.
• CIDB GB Registration: Mandatory contractor grading by the Construction Industry Development Board for General Building works, ensuring the supplier meets minimum competency thresholds for public infrastructure projects.
• 80/20 Preference Point System: A procurement evaluation model where 80 points are awarded based on competitive pricing and 20 points are allocated for designated social goals (in this case, disability ownership), determining overall bid ranking.