Objectives

The primary objective is to diagnose, repair, and restore full operational functionality to a defective borehole system at Injabulo Clinic. The project aims to ensure a reliable, safe, and compliant water supply through immediate corrective maintenance, component replacement, and rigorous post-repair testing, while adhering to provincial health infrastructure standards.

Scope of Work

The successful contractor will execute a single-phase, one-week project comprising the following deliverables:

• Investigation and comprehensive repair of the faulty borehole system.
• Supply and installation of two complete elevated tank filters, matching existing specifications.
• Repair of leaking main water pipe supplies.
• Replacement of approximately 40 metres of the main water supply line, including trench excavation and reinstatement.
• Submission of a comprehensive site-specific safety file.
• Commissioning, performance testing, and formal handover witnessed by departmental maintenance personnel.

A detailed programme of works must be submitted prior to commencement, and daily site registers with progress reporting are mandatory throughout the contract period.

Technical Requirements

• All works must comply with the Department of Health Standard Specifications for borehole repairs and strictly adhere to the Occupational Health and Safety Act 85 of 1993.
• Materials, fittings, and components must be new, unused, and preferably SABS-certified. Second-hand or expired items are prohibited.
• Pricing must be firm for ninety days and fully inclusive of labour, transport, overheads, mark-ups, and applicable Value Added Tax (VAT).
• Guarantees: Six months for all repaired systems and supplied materials; twelve months for newly installed equipment and installations.
• Delay penalties: A deduction of 0.04% of the contract value per calendar day of unauthorised delay.
• Emergency repair provisions allow the Department to intervene without voiding the contractor's guarantee period.

Skills & Qualification Requirements

• Licensing & Certification: Minimum CIDB Grading of 1ME and a valid Mechanical Trade Test Certificate.
• Proven Experience: Submission of at least one completed order for borehole servicing or repair, accompanied by a client completion certificate.
• Healthcare Delivery Proof: Evidence of prior service delivery at a public or private health facility.
• Workforce Competency: Execution must be supervised by a skilled, authorised contractor representative, with all hands-on work performed by qualified tradespeople.
• Compliance Documentation: Active Central Supplier Database (CSD) registration, SARS tax clearance validation, and fully completed Standard Bidding Document (SBD) forms for conflict disclosure and preference claims.

Key Terminology & Contractual Framework

• CIDB 1ME Grading: A national contractor classification system that assesses financial capacity, annual turnover, and project history for mechanical, electrical, and plumbing works. Level 1 represents the baseline qualification for small-scale infrastructure contracts.
• SBD Forms: Mandatory South African public procurement templates used to verify bidder eligibility, declare conflicts of interest, and formally claim preferential procurement points.
• 80/20 Preference Point System: An evaluation methodology allocating 80% of scoring weight to competitive pricing and 20% to socio-economic objectives, specifically prioritising enterprises registered and operating within the Mkhambathini Municipality.
• Performance Security & Guarantee Periods: Standard contractual safeguards requiring the contractor to rectify defects at their own cost within specified timelines, with the Department retaining the right to engage alternative specialists if defaults persist.