Objectives

The primary objective is to secure a reliable supplier for the provision and delivery of refuse black bags to meet the operational waste management needs of Stellenbosch Municipality through a formal written quotation process.

Scope

The scope encompasses the manufacturing, supply, and delivery of refuse black bags in accordance with specified technical standards. The municipality retains the discretion to accept any quotation, partial quotation, or adjust the contract volume. The successful supplier will be responsible for fulfilling delivery obligations, adhering to municipal payment terms, and complying with all applicable supply chain management regulations and special conditions of contract.

Technical Requirements

• Product must be refuse black bags with a minimum thickness of 40 microns.
• Quotations must be submitted on official business letterhead using indelible ink, with no correction fluid or tape permitted.
• All mandatory Municipal Bidding Document (MBD) forms must be fully completed and attached.
• Proof of Broad-Based Black Economic Empowerment (B-BBEE) status is required via a SANAS-accredited verification certificate or an original sworn affidavit.
• Up-to-date municipal accounts (not exceeding 90 days old) for the company and all directors must be provided.
• Tax compliance, Central Supplier Database (CSD) registration, and proof of business address within the municipality are mandatory for preference point eligibility.
• Alternative offers may be submitted but are not guaranteed acceptance.

Skills Requirements

While not explicitly itemized, bidders must demonstrate proven capability in sourcing or manufacturing compliant polyethylene refuse bags, logistical coordination for timely delivery, and robust financial administration. Suppliers must possess a thorough understanding of South African public procurement frameworks, including supply chain compliance, preferential procurement scoring, and independent bidding certification. Contract oversight experience and the capacity to assume indemnity and occupational health and safety responsibilities are also expected.

Explanation of Unusual or Complicated Terms

• 80/20 Preference Point System: A procurement evaluation model where 80 points are allocated to price competitiveness and 20 points to socio-economic goals (B-BBEE status level and local business presence).
• Locality Preference: Additional points are awarded only if the supplier’s physical business premises are located within the Stellenbosch Municipal area. Proof requires a valid municipal account or lease agreement.
• Original Sworn Affidavit Requirement: For B-BBEE claims, a physical original affidavit must be hand-delivered; digital or scanned copies are invalid for preference scoring.
• MBD Documentation Suite: Standard South African government compliance forms covering conflict of interest declarations, past supply chain misconduct checks, and independent bid determination certificates to prevent collusion.
• Indemnity and OHS Disclaimer: The contractor must legally protect the municipality against third-party claims, property damage, or injuries arising from contract execution, while waiving certain occupational health and safety liabilities per statutory exemptions.