Objectives

The primary objective of this tender is to procure black refuse bags through a competitive formal written price quotation process. The municipality seeks to secure a reliable, compliant, and cost-effective supplier capable of meeting ongoing delivery requirements while adhering to national and municipal supply chain management regulations.

Scope

The tender covers the supply and delivery of black refuse bags to Stellenbosch Municipality. The municipality reserves the right to accept any quotation, partial quotations, or adjust the contract volume at its discretion. There is no obligation to accept the lowest bid. Successful bidders will be expected to fulfill delivery schedules and quantities as directed by the municipality throughout the contract period.

Technical Requirements

• Bids must be submitted on official business letterhead with all mandatory Municipal Bidding Document (MBD) forms fully completed and signed.
• Mandatory compliance documentation includes Central Supplier Database (CSD) registration, MBD 4 (Declaration of Interest), MBD 6.1 (Preference Points Claim Form), MBD 8 (Declaration of Past Supply Chain Management Practices), and MBD 9 (Certificate of Independent Bid Determination).
• An original sworn affidavit for Broad-Based Black Economic Empowerment (B-BBEE) verification must be physically delivered; copies or digital scans are invalid for preference scoring.
• Municipal account statements (not older than 90 days) for the company and all directors are compulsory.
• Offers must strictly meet minimum technical specifications. Any deviations must be disclosed upfront. Alternative bids may be submitted but are not guaranteed acceptance.
• Invoices must clearly display the recipient's VAT registration number. All pricing must follow prescribed formats and include applicable taxes less unconditional discounts.
• Post-award, contractors must sign an indemnity form, secure comprehensive insurance, and assume full liability for operational risks under the Occupational Health and Safety Act.

Skills Requirements

While not explicitly itemized, the tender implicitly requires proven logistical capacity for bulk refuse bag supply and distribution, financial stability demonstrated through recent municipal accounts, and thorough administrative proficiency in navigating South African public procurement compliance. Suppliers must demonstrate accurate VAT invoicing capabilities, robust record-keeping, and the operational resilience to maintain uninterrupted delivery performance without subcontracting unless pre-approved.

Unusual or Complicated Terms

• 80/20 Preference Point System: A standard South African procurement model allocating 80 points for competitive pricing and 20 points for socio-economic preferences (10 points for B-BBEE status level, 10 points for local municipality presence).
• Locality Definition: Preference points for locality apply exclusively to suppliers whose physical business premises are located within the Stellenbosch Municipal boundary (code WC024). Proof via a valid municipal account or lease agreement is mandatory.
• Original Sworn Affidavit Requirement: Unlike typical digital submissions, B-BBEE proof via affidavit must be an original hard copy delivered in person; scanned or photocopied versions are disqualified from earning preference points.
• Indemnity & OHS Disclaimer: Contractors must fully indemnify the municipality against all claims, damages, injuries, or losses arising from contract execution. The municipality explicitly waives liability under the Occupational Health and Safety Act, shifting all risk and insurance costs to the supplier.
• Central Supplier Database (CSD): A national government registry requiring unique vendor identification for all public sector transactions; non-registration automatically disqualifies a bid.