Tender Summary: Request for Renovations to Witpoort Laboratory

Objectives

The primary objective is to execute comprehensive renovations across designated areas of the Witpoort Laboratory facility. The project aims to upgrade infrastructure, install specialized laboratory furniture and fittings, and improve utility systems while ensuring uninterrupted hospital and laboratory operations.

Scope of Work

The renovation covers multiple functional zones, including:

• Reception Area: Wall modifications, window replacements, granite counters, safety glass sliding windows, Trelidoors, and steel cupboards.
• Haematology/Chemistry & Micro Labs: Installation of chemical-resistant phenolic resin worktops on steel frames, porcelain basins, integral sinks, wall/under-bench cupboards, power skirting, data/power reticulation, and new doors/partitions.
• Toilets & Kitchen: Replacement of sanitary ware, installation of porcelain tiles, stainless steel sinks, granite tops, mahogany cabinetry, and hydroboil connections.
• General Works: Floor preparation and vinyl sheeting installation, aluminum-framed glass doors, window blinds, extensive interior/exterior painting, LED lighting upgrades, geyser replacement, distribution board installation, and waste cage construction.

All works must be executed in phases to accommodate ongoing clinical and laboratory activities. Operations may require after-hours or weekend work, with strict controls on vibration and noise near sensitive equipment and operating theaters.

Technical Requirements

• Registration & Compliance: Contractors must hold a minimum CIDB grading of 2GB. Valid tax clearance documentation (PIN or certificate) and Central Supplier Database (CSD) registration are mandatory.
• Licenses & Certificates: Submission of valid trade test certificates for air conditioning, electrical wiring, and plumbing is compulsory. An Occupational Health and Safety (OHS) declaration must be provided.
• References: Bidders must provide documented references for similar projects, scaled according to contract value (minimum one reference for contracts above R50,000).
• Pricing & Contract Terms: Quotations must be fixed, all-inclusive amounts in South African Rand, excluding VAT. Prices cover labor, materials, supervision, taxes, and contingencies. No price adjustments or variations are permitted during the contract term.
• Performance Security: A 12-month guarantee/maintenance period applies post-practical completion, covering defects arising from faulty workmanship or materials. Five percent of the contract value will be retained for three months following acceptance. Daily penalties of 1% of the total contract value apply for unjustified delays.
• Insurance: Liability insurance coverage must reach at least R5 million per single claim.

Skills Requirements

• A qualified and experienced Project Manager with verifiable credentials must oversee the execution.
• All electrical installations must be performed by registered electricians compliant with SANS10142 standards.
• Certified tradespersons are required for plumbing, HVAC (air conditioning), and structural modifications.
• Proven capability to manage phased construction within an active healthcare environment, including strict adherence to safety protocols, infection control measures, and coordination with hospital management.

Notable Terms & Conditions

Operational Constraints: The facility remains fully operational throughout the project. Contractors must coordinate all disruptive activities with management, avoid vibration near sensitive electronics, and secure written consent before altering shared infrastructure.

Preferential Procurement (80/20 System): Evaluation awards 80 points to price competitiveness and 20 points to Broad-Based Black Economic Empowerment (B-BBEE) specific goals, including ownership by black people, women, youth, persons with disabilities, and residents of rural/township areas, as well as Exempted Micro Enterprises (EMEs) and Qualifying Small Enterprises (QSEs).

Fixed Pricing & Risk Allocation: The contractor assumes all financial and operational risks. Rates remain binding for the contract duration, with no allowances for inflation, currency fluctuation, or unforeseen site conditions beyond the specified contingency allowance.