Objectives

The primary objective of this tender is to appoint service providers to render logistic and administrative services for the Master Classes Youth Stars Outreach Programme and Youth Month activities for the City of Ekurhuleni (CoE). The services include organizing masterclasses, outreach programmes, cultural events, exhibitions, workshops, and related activities aimed at youth development, arts education, and community engagement, from the date of appointment until 30 June 2026.

Scope

The scope encompasses a wide range of activities and services, including:

• Logistic and administrative support for masterclasses, outreach programmes, and youth events.
• Provision of transportation, venues, and materials for various functions such as theatre tours, arts masterclasses, exhibitions, and workshops.
• Organizing and managing cultural and arts activities, including theatre performances, art exhibitions, and training sessions.
• Provision of staffing, technical support, and resources for events and programmes.
• Development and implementation of marketing, publicity, and public engagement strategies.
• Provision of facilities, equipment, and materials required for the successful execution of activities.
• Ensuring compliance with legislative and procurement regulations throughout the contract period.

Technical Requirements

The technical requirements include:

• Provision of suitable transport (4 x 20-22 seater vehicles) to accommodate 80 children across different regions.
• Ownership or lease agreement for arts studios and event venues.
• Qualified staffing, including project/event managers with NQF Level 5 in Hospitality/Events Management and relevant experience.
• Technical support for theatre productions, exhibitions, and workshops, including stage management, technical equipment, and material supplies.
• Development of masterclasses, training modules, and workshop content aligned with programme objectives.
• Provision of materials such as costumes, sets, props, certificates, and promotional materials.
• Compliance with safety, health, and legislative standards for all activities.
• Implementation of marketing and publicity strategies to promote the programmes and events.

Skills Requirements

The skills and qualifications required from service providers include:

• Experience in organizing and managing arts, cultural, and youth development programmes.
• Proven ability to coordinate large-scale events, including theatre productions, exhibitions, and workshops.
• Qualified personnel with relevant educational background (e.g., NQF Level 5 or higher in Hospitality/Events Management).
• Staff with experience in logistics, technical support, and project management.
• Skilled artists, facilitators, and trainers in theatre, visual arts, and cultural education.
• Capability to develop and implement marketing, publicity, and community engagement strategies.
• Financial stability and capacity to deliver the scope of work, demonstrated through previous experience and supporting documents.
• Compliance with legislative, procurement, and B-BBEE requirements.