Objectives

The primary objective of this tender is to obtain competitive written price quotations for the supply of multi-surface cleaning products to the municipality. The process aims to secure value for money while ensuring compliance with municipal supply chain management regulations, preferential procurement policies, and broad-based black economic empowerment (B-BBEE) frameworks.

Scope

The tender covers the supply of approximately 750 units of 750mL multi-surface cleaner. Acceptable brands include Handy Andy, Cobra, Harpic, or any product deemed equivalent in quality. The municipality reserves the right to accept any quotation, part thereof, or adjust the quantity awarded, and is not bound to accept the lowest bid.

Technical Requirements

• Products must contain millions of microparticles or natural cleaning particles.
• Bidders must provide unit pricing both inclusive and exclusive of 15% VAT.
• All submissions must strictly adhere to the minimum technical specifications outlined in the tender.
• Deviations from specifications must be explicitly documented alongside the bid.
• Alternative offers may be submitted but carry no guarantee of acceptance.

Skills Requirements

No specialized technical, trade, or operational skills are mandated for this procurement. Suppliers are expected to demonstrate standard commercial capability, including valid company registration, SARS tax compliance, active registration on the Centralised Supplier Database (CSD), and sufficient financial capacity to fulfill delivery obligations. Proficiency in navigating municipal compliance documentation is essential.

Unusual or Complicated Terms

• MBD Forms: Standardized Municipal Bidding Documents requiring formal declarations on conflicts of interest, past supply chain management practices, independent bid determination, and preference point claims. These ensure transparency and prevent collusive or corrupt procurement practices.
• 80/20 Preference Point System: An evaluation model allocating 80 points to price competitiveness, 10 points to B-BBEE status level, and 10 points to supplier locality. This prioritizes historically disadvantaged enterprises and local economic participation.
• Locality Definition: Preference points for locality are only granted if the bidder's business office is physically located within the Stellenbosch Municipal boundary (WC024). Proof via a valid municipal account or lease agreement is required.
• B-BBEE Sworn Affidavit: Exempted Micro Enterprises (EMEs) and Qualifying Small Enterprises (QSEs) may submit an original sworn affidavit instead of a verification certificate. The affidavit must be delivered physically, remains valid for one year, and cannot be accepted as a copy for preference points.
• Municipal Account Clearance: Bidders must provide municipal statements of account for the company and all directors, not older than 90 days, to confirm no outstanding arrears exceeding three months.
• Indemnity & OHS Compliance: Successful contractors must sign an indemnity form accepting full responsibility for damages, injuries, or losses arising from contract execution, in alignment with the Occupational Health and Safety Act. All related insurance costs are borne by the contractor.