Tender Summary: Procurement of 25 L Water Cans

Objectives

The primary objective is to secure a reliable, cost-effective supplier for 25-liter water storage containers to support municipal service delivery and operational requirements. The tender aims to achieve value for money while ensuring strict compliance with public finance management, supply chain governance, and preferential procurement regulations.

Scope

• Supply and delivery of 25-liter water cans as specified in the tender documentation.
• The municipality reserves the right to award the contract in whole or in part, adjust quantities, and is not obligated to accept the lowest quotation.
• Successful bidders must adhere to all municipal supply chain management protocols, complete required statutory declarations, and sign an indemnity agreement transferring liability for damages, injuries, or losses to the contractor.
• Contract performance will be overseen by designated municipal officials, and bidders must demonstrate the capacity to fulfill delivery obligations within agreed timeframes.

Technical Requirements

• Capacity: Each container must hold exactly 25 liters of water.
• Design & Ergonomics: Units must feature a sturdy, ergonomic carrying handle engineered for safe, balanced, and comfortable manual transport.
• Quality Standards: Products must strictly conform to the referenced design specifications and municipal durability standards. Bids failing to meet minimum technical specifications will be automatically disqualified.
• Compliance: All items must be suitable for municipal distribution, reuse, and safe water storage. Alternative offers may be submitted but are not guaranteed acceptance.

Skills and Experience Requirements

No specialized trade certifications, artisan qualifications, or niche technical skills are mandated. However, bidders must demonstrate:

• Contract Execution Capability: Proven ability to manage supply logistics, meet delivery schedules, and maintain consistent product quality.
• Administrative Compliance: Active registration on the Centralised Supplier Database (CSD), valid tax clearance status, and current municipal statements of account for the company and all directors (not older than 90 days).
• Procurement Familiarity: Understanding of municipal bidding processes, ability to complete mandatory MBD forms accurately, and readiness to comply with preferential scoring frameworks.

Clarification of Unusual or Complicated Terms

MBD Forms: Standard Municipal Bid Document templates used for statutory declarations, including conflict of interest disclosures, past supply chain management practices, independent bidding certification, and preference point claims.

80/20 Preference Point System: A scoring methodology where 80 points are allocated to price competitiveness and 20 points to socio-economic preferences (B-BBEE status level and supplier locality). The highest-scoring bid wins, regardless of being the lowest priced.

B-BBEE Sworn Affidavit: A legally binding alternative to a formal verification certificate for qualifying small enterprises. It must be an original physical document, submitted in person, and remains valid for one calendar year.

Locality Preference: Additional points awarded to suppliers whose registered business premises fall within the Stellenbosch Municipal boundary (WC024). Proof requires a valid municipal account or lease agreement.

Indemnity & OHS Disclaimer: Contractors assume full legal and financial responsibility for any damages, injuries, or fatalities arising from contract execution, fully exempting the municipality from claims under the Occupational Health and Safety Act.