Objectives

The primary objective of this Request for Quotation (RFQ) is to procure and deliver fifty (50) digital multimeters rated for 1000V AC/DC voltage and 10A AC/DC current. The procuring entity aims to acquire reliable, safety-compliant test equipment to support routine electrical maintenance, fault detection, and operational safety across its infrastructure.

Scope

The scope covers the complete supply, delivery, and handover of the specified multimeters directly to designated City Power stores. It includes provision of all manufacturer documentation, compliance certificates, type test reports, and adherence to municipal procurement frameworks. Bidders must quote fixed, firm prices inclusive of VAT, with clear delivery timelines. The contract does not include installation or ongoing maintenance unless separately agreed upon.

Technical Requirements

• Specifications: Digital multimeter measuring up to 1000V AC/DC and 10A AC/DC. Must feature a self-diagnostic functionality check, visual indication, insulating testing lead attachments, voltage range selector, and backlit display.
• Standards Compliance: Equipment must comply with SANS 61243-3 (or equivalent) for live-working voltage detectors.
• Packaging & Documentation: Each unit must be marked with its nominal voltage, supplied in a protective carrying case, and accompanied by a comprehensive user manual.
• Certification & Reports: Bidders must submit a valid ISO 9001:2015 certificate from the manufacturer, a product brochure, and detailed type test reports confirming SANS 61243-3 compliance.
• Schedule Completion: Technical Schedule A & B must be fully completed. Placeholders such as “TBA”, ticks, crosses, or symbols are not accepted.
• Deviations: Any proposed deviations must be explicitly listed with justification and proven to be equally or more cost-effective.

Skills & Compliance Requirements

Bidders must demonstrate strong administrative and compliance capabilities to meet municipal procurement standards. Required submissions include:

• Valid SARS PIN and proof of tax compliance.
• Certified B-BBEE certificate or sworn affidavit (not older than three months).
• Fully completed and signed Municipal Bid Documents (MBD 4, 6.1, 8, and 9).
• Valid CSD Unique Number (MAAA Number).
• Municipal rates and taxes statement (not in arrears beyond 90 days) or a duly signed lease agreement.
• Current CIPC company registration documents and certified ID copies of all directors and shareholders.
• Evaluation follows an 80/20 preference point system: 80 points for price, 20 points for socio-economic goals (black-owned, black women-owned, and disability-owned enterprises). A minimum 80% technical compliance threshold is required to proceed to final evaluation.

Key Terminology & Unusual Terms

• SANS 61243-3: South African National Standard detailing safety, performance, and testing requirements for capacitive voltage detectors used in live working environments up to 1 kV AC.
• B-BBEE: Broad-Based Black Economic Empowerment, a statutory South African policy framework designed to promote economic transformation through ownership, management, and procurement preferences.
• MBD Forms: Standardised Municipal Bid Documents used for legal declarations, conflict-of-interest disclosures, past supply chain conduct verification, and anti-collusion certifications.
• CSD/MAAA: Central Supplier Database/Municipal Accounting Authority Unique Number, a national registry identifier mandatory for all entities contracting with public sector bodies.
• 80/20 Preference Point System: A public procurement scoring methodology where 80% of evaluation weightings are allocated to price competitiveness, and 20% are reserved for achieving predefined socio-economic development targets.