Objectives

The primary objective of this Request for Quotation (RFQ) is to secure a qualified catering service provider for the “My Body My Choice” Gender-Based Violence (GBV) awareness campaign. The municipality aims to facilitate a structured community outreach event that promotes education, support, and advocacy regarding gender-based violence through a coordinated lunch program.

Scope

The scope covers the end-to-end provision of catering services for thirty-five (35) attendees. This includes the sourcing, preparation, transportation, and on-site presentation of a specified meal plan, alongside all required dining ware and serving equipment. The service must be fully executed at the designated location on the scheduled date and time, adhering to municipal operational standards.

Technical Requirements

• Menu Specifications: Beef burgers served with cheese, tomato, lettuce, mayonnaise, and Lay’s potato chips.
• Beverages: Assorted juices, 350ml per attendee.
• Quantities: Thirty-five (35) portions for both food and drinks.
• Equipment: Provision of all crockery, cutlery, serviettes, and serving utensils.
• Logistics: Delivery and setup at Funeka Venue, Cloetesville, by 12h00 on 5 September 2026.
• Compliance & Safety: Strict adherence to municipal health, hygiene, and safety protocols. The successful bidder must execute an indemnity form accepting liability for damages, injuries, or loss, and maintain comprehensive insurance coverage as required by occupational health and safety legislation.

Skills Requirements

While not explicitly itemized, the tender implicitly demands proven capability in public-sector catering and logistics. Bidders must demonstrate experience in high-volume food service management, supply chain compliance, and event execution. Evaluation prioritizes relevant technical specifications, operational capability, cost-effectiveness, and alignment with municipal procurement policies.

Explanation of Unusual or Complicated Terms

• MBD Forms: Standard South African municipal bidding templates. MBD 4 declares conflicts of interest; MBD 6.1 manages preference points for Broad-Based Black Economic Empowerment (B-BBEE) and local suppliers; MBD 8 verifies past supply chain conduct; MBD 9 certifies independent bidding to prevent collusion.
• 80/20 Preference System: Scoring allocates 80 points for competitive pricing, up to 10 points for B-BBEE status level, and up to 10 points for businesses headquartered within the Stellenbosch Municipal area. Non-compliant B-BBEE levels receive zero preference points.
• Sworn Affidavit Requirement: If a bidder lacks a SANAS-accredited B-BBEE verification certificate, an original sworn affidavit must be physically delivered to the municipality. Digital copies are invalid for preference claims.
• Indemnity & OHS Compliance: The contractor assumes full financial and legal responsibility for any incidents during service execution, including property damage or personal injury, in strict accordance with occupational health and safety regulations.