Tender Summary: Procurement of 25 L Water Cans

Objectives

The primary objective is to procure a batch of twenty-five litre water storage containers for municipal operations. The municipality seeks to acquire compliant, durable supplies at competitive rates while fulfilling statutory preferential procurement obligations.

Scope

• Supply of 25-litre water cans meeting the specified design and functional standards.
• The municipality reserves the right to accept any quotation or portion thereof, and is not obligated to accept the lowest bid.
• Bidders must submit fully completed quotations on official business letterheads, accompanied by all mandatory compliance and declaration forms.

Technical Requirements

• Product: 25-litre water storage container.
• Must incorporate a sturdy, ergonomic carrying handle.
• Physical design must correspond to the referenced specification image.
• Strict adherence to minimum technical specifications is required; any deviations must be explicitly documented and attached to the bid submission.
• All pricing must be clearly indicated on invoices, with VAT registration numbers disclosed where applicable.

Skills Requirements

No specialized technical, engineering, or professional skills are mandated for this procurement. Bidders are expected to demonstrate standard commercial capability, including reliable inventory management, delivery logistics, financial solvency, and the capacity to execute the supply contract in accordance with municipal terms.

Key Terms & Conditions

Several regulatory and procedural terms govern this tender:

• 80/20 Preference Point System: Evaluation awards 80 points for price competitiveness, 10 points for Broad-Based Black Economic Empowerment (B-BBEE) status level, and 10 points for locality (business premises situated within the municipal boundaries).
• B-BBEE Verification Options: Bidders may submit either a SANAS-accredited verification certificate or an original sworn affidavit. The affidavit must be physically delivered to the municipality and remains valid for twelve months.
• Municipal Account Verification: Statements of account for the company and all directors, issued within the last ninety days, must be provided to confirm no outstanding municipal debts exceeding three months.
• Centralised Supplier Database (CSD): Registration on the national CSD platform is a mandatory prerequisite for participation.
• Indemnity & OHS Compliance: Successful bidders must sign an indemnity form accepting liability for damages, injuries, or losses arising from contract execution, in alignment with the Occupational Health and Safety Act.
• Conflict of Interest Restrictions: Individuals classified as being in the service of the state, per MSCM regulations, are strictly prohibited from submitting bids.

Evaluation Criteria

Bids will be adjudicated based on relevant technical specifications, value for money, bidder capability, compliance with the Preferential Procurement Policy Framework Act, and adherence to the municipal preferential procurement policy.