SASSA 07-25-ICT-KZN Appointment of service provider(s) for the supply, delivery and installation of bulk scanners for South African Social Security Agency (SASSA) records management centre (RMC) at Kwazulu Natal Region

SASSA: 07-25-ICT-KZN

See details below or the tender documentation

Tender Closed on: 2025-12-12 11:00

South African Social Security Agency

Computer, Server and Networking Equipment, Information and Communications Technology, Office Equipment - Printers, Photocopiers and Other - Installation, Maintenance and Operation, Records Management, Digital Imaging and Electronic Archiving, Supply and Installation of Machinery and Equipment

KwaZulu-Natal, Pietermaritzburg

South African Social Security Agency

South African Social Security Agency Tenders

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SASSA 07-25-ICT-KZN Appointment of service provider(s) for the supply, delivery and installation of bulk scanners for South African Social Security Agency (SASSA) records management centre (RMC) at Kwazulu Natal Region


Tender Summary

Objectives

The primary objective of this tender is to appoint a service provider(s) to supply, deliver, and install bulk scanners at the South African Social Security Agency (SASSA) Records Management Centre (RMC) in KwaZulu Natal (KZN). The goal is to digitise SASSA’s records for secure storage and easy retrieval, supporting the agency’s automation and digitisation initiatives within the region.

Scope

The scope of work includes:

  • Supply of the specified bulk scanners as detailed in Annexure A.
  • Delivery of the scanners to the designated address: Records Management Centre, 34 Mahogany Road, Westmead, 3608.
  • Installation and commissioning of the scanners at the specified site.
  • Ensuring all equipment meets the technical specifications and standards required by SASSA.

Technical Requirements

The technical specifications for the bulk scanners include:

  • Type: Automatic Document Feeder (ADF) with duplex scanning capability, manual feed option.
  • Scanning Speed: simplex 110 ppm (200/300 dpi), duplex 220 ipm; portrait simplex 90 ppm, duplex 180 ipm.
  • Image Sensor: Colour CCD x 2 (front and back).
  • Light Source: RGB LED x 4.
  • Optical Resolution: 600 dpi.
  • Output Resolution: 50 to 600 dpi (adjustable), 1200 dpi via driver.
  • Output Format: 24-bit color, 8-bit grayscale, 1-bit monochrome.
  • Document Size: Max 12 x 17 inches, Min 2 x 3 inches.
  • ADF Capacity: 500 sheets, capable of handling A3 size.
  • Expected Daily Volume: 100,000 sheets.
  • Features: Multifeed detection, lag detection, background color selection, ultrasonic sensors.
  • Connectivity: USB 2.0/1.1, Gigabit Ethernet, USB 3.0/2.0 ports.
  • Power: AC 100-240V, operating power ≤200W, sleep mode ≤3.2W.
  • Compliance: ENERGY STAR®, RoHS.
  • Dimensions: 460 x 430 x 315 mm; Weight: 32 kg.
  • Supported OS: Windows 11/10, Windows Server 2016-2022.
  • Warranty: 3-year Next Business Day onsite warranty.

Skills Requirements

The service provider must demonstrate:

  • Experience in supplying and installing large-scale document scanning equipment, supported by signed reference letters for projects valued at R500,000 or more within the last 5 years.
  • Capability to deliver, install, and commission the scanners within the stipulated timeframe (expected delivery date: 13 February 2026).
  • Adherence to technical specifications and standards, including compliance with SABS/SANAS requirements.
  • Provision of a 3-year onsite warranty and 3-year maintenance support.
  • Ability to handle confidential data securely and comply with SASSA’s security policies.
  • Qualified technical personnel for installation, configuration, and training.
This summary is AI generated. Download the tender documents for all the information.

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