Objectives

The primary objective is to restore and maintain optimal air circulation and ventilation at Baniyena Clinic through the professional servicing of two split-unit air conditioning systems. The procurement aims to ensure clinical comfort, equipment reliability, and strict compliance with provincial health and occupational safety standards.

Scope of Work

• Servicing of two air-conditioning split units at Baniyena Clinic.
• Preparation and submission of a comprehensive safety file aligned with the Occupational Health and Safety Act 85 of 1993.
• Execution of all work within one week of contract award, including final commissioning, testing, and handover.
• Submission of individual after-service reports to the Maintenance Department/Chief Artisan for each unit.
• Maintenance of a daily site attendance register and progress reporting throughout the contract period.
• Provision of a minimum six-month guarantee covering defects in materials, workmanship, malfunctions, and fluid/air leaks.

Technical Requirements

• Verify normal unit operation while inspecting for excessive noise and vibration.
• Clean filter media, evaporator coils, and condenser coils; ensure condensate drains are unblocked.
• Test thermostat accuracy, selector switch functionality, and all operational modes.
• Conduct refrigerant leak detection tests and inspect all pipe insulation integrity.
• Examine electrical and mechanical components, including compressor termination, overload klixons, start/run capacitors, and resistance heaters.
• Check de-icing statistics, baffle boards, air vents/exhaust controls, and reversing solenoids (where applicable).
• Scrape, treat, and repaint all corroded surfaces, including external grills and architraves.
• All spare parts and materials must be new, unused, and SABS-approved where applicable.
• Post-repair testing must be conducted and verified in the presence of Departmental Maintenance personnel or the Chief Artisan.

Skills and Qualifications Requirements

• Valid CIDB Grading of 1ME or higher for mechanical engineering works.
• Air-conditioning or refrigeration trade test certificate.
• Technician SQCC Gas Card certification.
• SARACCA (South African Refrigeration and Air Conditioning Contractors Association) certificate.
• Documented proof of prior experience, comprising at least one completed air-conditioning service or repair order with a corresponding completion certificate.
• Deployment of competent, licensed artisans supervised by a qualified project representative.
• Active registration on the Central Suppliers Database (CSD) with verified SARS tax clearance status.
• BBBEE certificate or sworn affidavit, plus utility documentation or ward councillor letter confirming business operations within Mkhambathini Municipality to qualify for preference points.

Unusual or Complicated Terms Explained

• CIDB 1ME: A Construction Industry Development Board grading indicating baseline competence in mechanical engineering construction works; Level 1 is the minimum threshold for this service contract.
• SQCC Gas Card: A nationally recognized certification proving that technicians are legally trained and authorized to safely handle, recover, and recharge HVAC refrigerants in compliance with environmental and safety regulations.
• SARACCA Certificate: Industry accreditation from the South African Refrigeration and Air Conditioning Contractors Association, validating adherence to technical standards, safety protocols, and ethical contracting practices.
• 80/20 Preference Point System: A government procurement evaluation framework allocating 80 points based on competitive pricing and 20 points for socio-economic transformation goals, specifically prioritizing enterprises physically operating within the host municipality.
• Delay Penalties: A contractual enforcement clause imposing a 0.04% daily financial deduction on the contract value for every calendar day performance exceeds the agreed timeline, with provisions for contract termination upon repeated non-compliance.