Objectives

The primary objective is to engage a qualified service provider to maintain and service air conditioning split units at Baniyeni Clinic, ensuring optimal indoor climate control, ventilation, and operational efficiency for healthcare delivery.

Scope of Work

The contract encompasses the comprehensive servicing of two (2) air-conditioning split units. Key deliverables include:

• Full inspection and maintenance to ensure proper air circulation and ventilation.
• Execution of specific tasks: checking for undue noise and vibration, cleaning filters and thermostats, cleaning evaporation condenser coils, and testing for refrigerant leaks.
• Submission of a complete safety file.
• Completion of all works within one week of contract award.
• Provision of warranties: six months for repairs and supplied materials, and twelve months for any new equipment or installations.
• Daily reporting and maintenance of an attendance register throughout the contract period.

Technical Requirements

Bidders must adhere to strict technical, safety, and contractual standards:

• All operations must fully comply with the Occupational Health and Safety Act 85 of 1993.
• Materials, components, and fittings must be new, unused, and of the latest design, utilizing SABS-approved items wherever possible.
• Post-service functional testing must be conducted in the presence of the facility’s maintenance personnel or Chief Artisan.
• The department reserves the right to execute emergency repairs if the contractor fails to respond promptly after formal written notice; all associated costs will be recovered from the contractor.
• A penalty rate of 0.04% per day will apply for delayed performance beyond the agreed timeframe.
• Quotations must remain firm for ninety days and must be all-inclusive, covering labour, transport, overheads, profit, and applicable VAT.

Skills and Qualifications Requirements

Only bidders demonstrating proven industry competence and regulatory compliance will be evaluated:

• Valid CIDB Grading of 1ME or higher.
• Current Air-Conditioning or Refrigeration Trade Test Certificate.
• Technician SQCC Gas Card.
• SARACCA Membership/Certificate.
• Documented proof of prior experience, including at least one successfully completed air-conditioning service or repair order with a completion certificate.
• Deployment of competent, skilled technicians supervised by a qualified project representative authorized to receive and implement instructions.

Explanation of Unusual or Complicated Terms

• CIDB 1ME: A Construction Industry Development Board classification for mechanical engineering contractors, indicating capability to execute projects valued up to R5 million.
• SQCC Gas Card: A nationally recognized certification issued by the South Qualifications Council Certification Centre, verifying competency in the safe handling, recovery, and management of refrigerant gases.
• SARACCA Certificate: Issued by the South African Refrigeration and Air Conditioning Contractors Association, confirming that the contractor adheres to industry-specific health, safety, technical, and ethical standards.
• Dual Guarantee Period: The contract specifies a six-month warranty for routine repairs and supplied parts, while extending to twelve months for newly installed equipment, ensuring long-term system reliability and accountability.