Tender Summary: Services for Informal Economy MSME Workshop

Objectives

The primary objective is to deliver a targeted workshop designed to support and develop Micro, Small, and Medium Enterprises (MSMEs) operating within the informal economy. The initiative aims to strengthen entrepreneurial capabilities, promote economic inclusion, and equip 200 delegates with practical business development knowledge and resources.

Scope of Work

The successful service provider will be responsible for the end-to-end planning and execution of a one-day workshop scheduled for 11 September 2026 at the Raymond Mhlaba Sport Centre. Key responsibilities include:

• Venue preparation, layout, and equipment setup
• Delegate registration, attendance tracking, and crowd management
• Facilitation of structured training sessions and interactive workshops
• Provision of printed/digital training materials and refreshments
• Overall logistical coordination to ensure seamless delivery aligned with municipal standards

Technical Requirements

• All tender responses must be submitted exclusively through the municipality's designated online portal. Fax submissions will not be accepted.
• Bidders must complete and upload the official specifications and pricing schedule prior to the closing deadline. Failure to submit a fully completed pricing schedule will render the submission non-responsive and result in exclusion.
• All quoted prices must remain valid for a minimum of thirty (30) days from the tender submission date.
• Service providers must comply with the General Conditions of Tender, Conditions of Purchase, and the Preferential Procurement Regulations of 2022.
• Award of the contract is strictly conditional upon successful registration on the Nelson Mandela Bay Supplier Database.

Skills Requirements

While not explicitly itemized in the tender notice, the scope implicitly requires demonstrated competency in:

• Large-scale event management and conference coordination
• Facilitation of business development, entrepreneurship, and MSME-focused training programs
• Logistics, venue management, and delegate administration for 200+ attendees
• Financial administration, cost estimation, and compliant pricing structuring
• Familiarity with informal sector dynamics and municipal procurement compliance frameworks

Explanation of Unusual or Complicated Terms

• 80/20 System: A South African preferential procurement scoring model where 80% of evaluation points are awarded based on price competitiveness, and 20% are allocated to historical transformation criteria (such as Broad-Based Black Economic Empowerment status, local economic participation, and enterprise development).
• Nelson Mandela Bay Supplier Database: A mandatory vendor registration platform maintained by the municipality. Only suppliers who successfully register on this database are eligible for contract award, invoicing, and payment processing.
• Informal Tender: A streamlined procurement method used for lower-value acquisitions. It simplifies documentation and evaluation processes while maintaining legal compliance, though bidders must still adhere strictly to submission formats, deadlines, and regulatory conditions.