Tender Summary

Objectives

The primary objective is to procure high-quality, durable plastic carrier bags specifically designed to package and safely transport nutritional supplements for medico-legal patients at Greys Hospital. The procurement aims to ensure patient convenience, product integrity, and alignment with provincial health supply chain standards while promoting socio-economic transformation through structured preferential procurement.

Scope

The tender covers the supply and delivery of 400 units of specified plastic carrier bags to Greys Hospital. Bidders must provide firm pricing valid for 90 days and clearly state their delivery timeframe. The contract does not include an extended renewal period. All transportation and delivery costs must be fully incorporated into the quoted unit price. The procuring entity reserves the right to accept or reject any quotation and may initiate price negotiations if submitted rates are deemed unreasonably high.

Technical Requirements

• Material & Appearance: Non-transparent plastic, manufactured from new and unused materials. Expired or second-hand products are strictly prohibited.
• Construction: Must feature dual reinforced handles and reinforced gussets for structural stability.
• Thickness: Minimum material thickness of 30 microns.
• Load Capacity: Designed to safely carry a minimum weight of 10–12 kg.
• Dimensions: Length between 500 mm and 560 mm; width between 300 mm and 340 mm.
• Quality Standards: Must comply with SABS or ISO 9001 quality management standards.
• Shelf Life: All supplied goods must retain a minimum validity period of six months from the date of delivery.
• Sample Verification: Compliant bidders ranking in the top three may be requested to submit physical samples for quality assessment. Previous successful suppliers of identical items may substitute samples with proof of past orders/invoices.

Skills Requirements

No specialized technical, engineering, or professional service skills are mandated for this procurement. The requirement focuses on standard commercial supplier capabilities, including accurate product sourcing or manufacturing, reliable logistics coordination, and strict adherence to administrative compliance documentation. Bidders must demonstrate operational readiness to fulfill the quantity within the agreed delivery window while maintaining consistent quality control aligned with healthcare sector standards.

Key Terms & Unusual Conditions

Preferential Procurement (80/20 System): Evaluation uses an 80/20 scoring model where 80 points are allocated for competitive pricing and 20 points for specific transformation goals. Full preference points are awarded to enterprises with at least 51% Black ownership, requiring a valid BBBEE verification certificate or sworn affidavit.

Mandatory Administrative Stages: The evaluation follows a strict four-stage process. Failure to submit complete, properly signed returnable documents (including SBD 4, SBD 6.1, GCC, SCC, and specification forms) at Stage 1 results in automatic disqualification.

Sample Submission Protocol: Physical samples are not initially required but become compulsory for the highest-scoring responsive bidders if requested. Samples are coordinated electronically, and failure to provide compliant specimens when called results in disqualification.

Delay Penalties & Restriction Clauses: Late deliveries incur financial penalties calculated daily at the prevailing prime interest rate. The purchaser may terminate the contract for default or non-compliance and impose a restriction penalty, prohibiting the supplier from contracting with the public sector for up to ten years in cases of corruption, fraud, or restrictive practices.

CSD & Tax Compliance: Bidders must be registered on the Central Suppliers Database with a verified tax clearance status. A SARS PIN or official tax clearance certificate is mandatory for consideration.