Objectives

The primary objective is to procure and deliver storage tanks (Jojo Tanks) to the Ugu District Municipality. The municipality seeks a reliable, compliant supplier capable of providing durable liquid storage solutions at competitive pricing while advancing municipal socio-economic development targets through structured procurement preferences.

Scope

• Goods Provision: Supply of commercial storage tanks as outlined in the requisition. Bidders must provide unit quantities, unit prices, and total costs excluding VAT.
• Delivery Commitment: Post-award delivery schedules will be confirmed upon order placement. Bidders must indicate feasible turnaround periods in their quotation.
• Quotation Validity: All submitted quotations must remain legally binding for thirty days from the closing date.
• Submission Protocol: Bids must be physically sealed, endorsed with the reference number, and deposited in the designated municipal tender box by the stipulated deadline. Electronic, faxed, typed, or late submissions will be automatically invalidated.

Technical Requirements

The tender focuses on the supply of standard-grade storage tanks suitable for municipal infrastructure applications. While detailed engineering parameters are referenced in external specifications, bidders must ensure all units meet recognized South African manufacturing, safety, and quality standards for liquid containment. Key technical expectations include:

• Structural durability and material integrity appropriate for long-term environmental exposure.
• Compliance with municipal quality assurance protocols and product certification requirements.
• Secure handling, packaging, and transportation methods to prevent transit damage.
• Strict adherence to prescribed municipal bidding templates; any alteration or re-typing of official forms triggers automatic disqualification.

Skills Requirements

Suppliers must demonstrate operational competence in public sector goods provisioning. Essential capabilities include:

• Logistics & Distribution: Proven experience in transporting and delivering heavy industrial goods within contracted timeframes, including site coordination and handover procedures.
• Administrative & Compliance Proficiency: Ability to accurately complete mandatory municipal forms, maintain active tax clearance status, and navigate public procurement regulatory frameworks.
• Documentation Management: Capacity to compile, certify, and submit required supporting evidence, including ownership affidavits, enterprise classification proofs, and historical performance disclosures.
• Regulatory Awareness: Understanding of conflict-of-interest declarations, anti-collusion certifications, and supply chain conduct reporting obligations.

Key Procurement Terms & Unusual Requirements

80/20 Preferential Point System: This evaluation model allocates 80 points for price competitiveness and 20 points for designated socio-economic goals. Bidders must substantiate claims for black ownership, small/medium enterprise status, youth/women/disabled representation, and local business promotion using sworn affidavits and official certificates. Unverified claims receive zero points.

Mandatory Official Forms: The municipality enforces strict usage of standardized Municipal Bidding Documents (MBD series). These forms cover tax compliance, declarations of interest, independent bid determination, and past supply chain conduct. Re-typed or incomplete forms result in immediate rejection.

State Employee Restriction: In alignment with municipal supply chain regulations, no individual currently employed by or serving in any government entity may participate. Companies must immediately disclose if any directors, shareholders, or stakeholders assume public office during contract execution; failure to do so permits payment forfeiture and contract cancellation.

Evaluation & Award Discretion: The municipality retains full authority to accept or reject any bid, award partial contracts, or cancel the tender entirely without obligation. Contracts will be governed by General Conditions of Contract and applicable municipal procurement policies.