Objectives

The primary objective is to procure a reliable supplier capable of delivering a one-off batch of Sani-Shine cleaning agents specifically designated for use within the operating theatre environment at Madadeni Hospital. The procurement seeks to ensure consistent access to effective industrial-grade cleaning and descaling products while complying with the KwaZulu-Natal Department of Health's supply chain management policies, transformation targets, and preferential scoring frameworks.

Scope

The contract encompasses the supply and delivery of 200 units of Sani-Shine directly to the Theatre section of Madadeni Hospital. It is structured as a once-off transaction with a quotation validity period of 90 days. The supplier assumes full responsibility for transportation, insurance, and risk until the goods are delivered, unloaded, and formally accepted at the designated hospital site. All delivery-related costs must be incorporated into the quoted price.

Technical Requirements

• Product Functionality: The item must serve as a heavy-duty industrial descaler, remove rust and corrosion from surgical instruments, and effectively clean mineral deposits from autoclaves and automated washing equipment.
• Quality & Shelf Life: Goods must be brand new, unused, and represent the most recent models. Products must retain a minimum shelf life of six months upon delivery. Expired, refurbished, or second-hand items are strictly prohibited.
• Standards & Verification: Supplies should comply with applicable South African National Standards (SANS/SABS). The procuring authority reserves the right to conduct inspections, require third-party testing, or request physical samples during evaluation or contract execution. All associated testing costs are borne by the bidder.
• Pricing & Delivery: Quotations must declare firm, fixed prices inclusive of VAT (where applicable). Bidders must specify clear delivery timelines, and late submissions will be automatically rejected.

Skills and Experience Requirements

• Proven Track Record: Bidders must submit verifiable proof of past performance, specifically a valid purchase order and corresponding delivery note demonstrating prior supply of similar goods to public or private healthcare facilities.
• Regulatory & Financial Compliance: Mandatory registration on the Central Suppliers Database (CSD) with verified tax clearance status is required. Additional compulsory submissions include updated CIPC registration documents, a BBBEE status certificate or sworn affidavit, a valid MAAA number, and a SAHPRA licence.
• Administrative Proficiency: Suppliers must accurately complete and sign all official quotation forms without retyping or using correcting fluid. Proper completion of the Bidder’s Disclosure (SBD4) and Preference Points Claim Form (SBD6.1) is mandatory for responsiveness.
• Procurement Scoring Competence: Bidders must understand and correctly claim preference points under the 80/20 system. Twenty points are allocated to enterprises that are at least 100% owned by Black Africans, requiring supporting CIPC ownership certificates and director identification documents.

Notable Terms and Conditions

Cover-Quoting Prohibition: Submitting multiple quotations for the same item is classified as cover-quoting, a fraudulent practice that triggers immediate disqualification and may result in a ten-year restriction from public sector contracts.

Delay Penalties: Late delivery incurs financial penalties calculated daily based on the prevailing prime interest rate applied to the delayed portion of the contract value.

Performance Security: Within thirty days of contract award, the successful supplier may be required to furnish a performance security (e.g., irrevocable bank guarantee or certified cheque) to mitigate non-performance risk.

Termination & Restriction Clauses: The purchaser may terminate the agreement for default due to failure to deliver, breach of obligations, or involvement in corrupt/fraudulent practices. Convictions or proven misconduct can lead to endorsement on the Register for Tender Defaulters, prohibiting future public sector participation for up to ten years.