Objectives

The primary objective of this tender is to procure a reliable supplier for the once-off provision of garbage bags to support waste management and infection control operations at Manguzi Hospital. The procurement seeks to ensure timely delivery of compliant products while adhering to South African public sector procurement legislation, particularly emphasizing value for money and socio-economic transformation through preferential scoring mechanisms.

Scope

• Item Description: Supply and delivery of garbage bags ("Bags Garbage Clear").
• Quantity: 400 packets.
• Packaging: Each packet contains 100 units.
• Delivery Destination: Manguzi Hospital, KwaZulu-Natal Province.
• Contract Duration: Once-off supply.
• Delivery Period: Goods must be delivered within 14 days of contract award.
• Quotation Validity: 90 days from the closing date.

Technical Requirements

• Product Specifications: Bags must measure 910 mm × 760 mm with a minimum thickness of 100 microns.
• Quality & Condition: All goods must be new, unused, and free from manufacturing defects. Second-hand or expired products are strictly prohibited. Supplied items must have a remaining shelf life of at least six months upon delivery.
• Documentation Compliance: Bidders must submit fully completed official quotation forms, including SBD 4 (Bidder’s Disclosure), SBD 4A (Declaration of Interest), SBD 6.1 (Preference Points Claim Form), and the Specification Form (Annexure A). Forms must not be retyped; original signatures are mandatory.
• Financial & Regulatory Compliance: Bidders must be registered on the National Treasury Central Suppliers Database (CSD) and maintain valid SARS tax clearance status. Quoted prices must be firm, inclusive of VAT (if registered), and cover all transportation and delivery costs to the hospital.
• Evaluation Structure: Submissions will undergo a four-stage assessment: administrative/mandatory compliance, capacity to deliver, specification compliance, and price/preference points allocation.

Skills Requirements

No specialized engineering or professional certifications are required. However, bidders must demonstrate:

• Operational capability to source, package, and transport the specified quantity within the 14-day delivery window.
• Administrative proficiency to accurately complete, sign, and submit all mandatory returnable documents without alterations, corrections fluid, or missing sections.
• Familiarity with public supply chain management protocols, including strict adherence to anti-collusion rules, conflict-of-interest disclosures, and preferential procurement regulations.

Notes on Unusual or Complicated Terms

• RDP Goal Preference Points: An additional 20 evaluation points are reserved for enterprises physically operating within the Umhlabuyalingana Local Municipality. Claiming these points requires verifiable proof of business address, such as a CIPC registration certificate.
• Cover-Quoting Prohibition: Submitting multiple quotations under different legal entities for the same bid is classified as fraudulent activity. Verification processes will cross-reference company ownership, and violations result in immediate disqualification.
• 80/20 Preference Point System: Per the Preferential Procurement Policy Framework Act, 80% of scoring is based on price competitiveness, while 20% is allocated to specific socio-economic goals (here, local municipality enterprise promotion). Failure to submit proof for the specific goal does not disqualify the bidder but results in zero points for that category.