Objectives

The primary objective is to procure and deliver specified agricultural, horticultural, and maintenance goods to Ugu District Municipality through a transparent, compliant, and cost-effective bidding process. The tender aims to secure reliable suppliers while advancing national preferential procurement policies focused on economic transformation and local development.

Scope

The tender covers the supply and delivery of the following items:

• Lan/Kan 50KG: 50 units
• Kikuya Seeds 50KG: 1 unit
• Hand Forks Weed Remover: 6 units
• Sunscreens 270ml SPF50: 10 units

Delivery timelines will be confirmed upon order placement. All quotations must remain valid for 30 days from the closing date. Bids must be physically sealed, endorsed with reference REQ26764, and deposited in the official tender box by 12h00 on 01 September 2026. Electronic, faxed, typed, or late submissions will be automatically disqualified.

Technical Requirements

• Bidders must submit unaltered, official municipal bidding forms (MBD series); manually re-typed documents are invalid.
• A valid Tax Compliance Status (TCS) PIN or Central Supplier Database (CSD) number is mandatory.
• Sworn affidavits verifying ownership demographics and black economic empowerment status must be provided.
• Certified supporting documentation is required for any claimed socio-economic preferences (e.g., disability grants, youth/women/director IDs).
• Bidders must complete declarations confirming no conflicts of interest, no history of supply chain misconduct or fraud, and independent bid preparation without collusion.
• All submissions must comply with the General Conditions of Contract and Municipal Supply Chain Management Regulations.

Skills Requirements

No specialized technical certifications, engineering qualifications, or professional licenses are explicitly mandated. Suppliers must demonstrate operational competence in inventory management, logistics coordination, and timely order fulfillment. Strong administrative capability is essential to accurately complete standardized municipal procurement documentation, maintain tax compliance, and manage contractual obligations under municipal supply chain frameworks.

Clarification of Unusual or Complicated Terms

• 80/20 Preferential Point System: Bid evaluation allocates 80 points based on price competitiveness and 20 points on specific socio-economic transformation goals. The lowest acceptable price determines the baseline for price scoring.
• Specific Goals: Points are awarded for verified attributes such as 100% black ownership, promotion of rural/urban local businesses, and representation of youth, women, or persons with disabilities. Claims require sworn affidavits and certified proof.
• MBD Documentation: Standardized South African municipal bidding templates that must be submitted exactly as issued. Any modification or re-typing results in automatic disqualification.
• Register for Tender Defaulters: A publicly accessible database maintained by National Treasury listing entities restricted from public sector contracts due to corruption, fraud, or repeated contract failure. Bidders must confirm they are not listed.
• In-Service of the State Restriction: Individuals currently employed by national, provincial, or local government bodies, or holding executive/board roles in public entities, are prohibited from submitting bids to prevent conflicts of interest.