Objectives

The primary objective of this tender is to secure a qualified supplier for the one-off provision and delivery of specified garbage bags to support routine waste management and infection control operations at Mosvold Hospital, operating under the KwaZulu-Natal Department of Health.

Scope

The procurement covers the supply and delivery of three distinct categories of garbage bags, packaged in sets of 100 units per packet. The contract is structured as a single delivery event with a quotation validity period of ninety days. All pricing must be firm, inclusive of applicable VAT, and fully cover transportation costs to the hospital's designated receiving point. The estimated financial value of the quotation does not exceed R121,750.00 (inclusive of taxes).

Technical Requirements

• Product Specifications:
  • 400 packets of virgin clear garbage bags: 760 x 910 mm, 40 microns thickness.
  • 200 packets of virgin clear garbage bags: 760 x 910 mm, 100 microns thickness.
  • 50 packets of yellow garbage bags: 910 x 760 mm, 100 microns thickness.
• Quality & Compliance: All items must be new, unused, and free from manufacturing defects. Products must retain a minimum shelf life of six months upon delivery. Bidders must explicitly confirm compliance with relevant SANS/SABS standards.
• Packaging & Delivery: Goods must be robustly packaged to prevent damage or deterioration during transit. Delivery timelines must be clearly stated, and all freight, handling, and unloading costs must be incorporated into the quoted price.
• Warranty & Inspection: Suppliers warrant goods for twelve months post-delivery or eighteen months from shipment, whichever occurs first. The purchaser reserves inspection rights, including sample testing, with associated costs borne by the bidder if requested.
• Administrative Compliance: Mandatory submission of completed official quotation forms, Bidder’s Disclosure (SBD 4), Preference Points Claim Form (SBD 6.1), updated Central Supplier Database (CSD) registration, and valid SARS tax clearance documentation. Failure to meet administrative or specification thresholds results in immediate disqualification.

Skills and Experience Requirements

The tender does not mandate specialized technical expertise, prior healthcare supply experience, or advanced engineering qualifications. Success relies on the bidder’s operational capacity to maintain adequate stock levels, execute timely logistics, manage inventory turnover, and fulfill standard public sector contractual obligations without default. Demonstrated reliability in meeting delivery schedules and maintaining product quality standards is essential.

Explanation of Unusual or Complicated Terms

• 80/20 Preference Point System: A South African public procurement scoring framework where eighty points are allocated based on competitive pricing and twenty points are reserved for socio-economic transformation goals. In this instance, full points are awarded to enterprises at least fifty-one percent owned by Black women.
• Performance Security: A financial guarantee (typically an irrevocable bank guarantee or certified cheque) that the successful bidder must furnish within thirty days of contract award to mitigate non-performance or default risks.
• GCC/SCC: General and Special Conditions of Contract. These legally binding clauses govern delivery schedules, penalty calculations for delays, termination procedures, dispute resolution mechanisms, limitation of liability, and warranty enforcement.
• CSD & SARS PIN Verification: Government-mandated digital validation processes ensuring suppliers are officially registered in the Central Supplier Database and hold compliant tax affairs before any contract can be formally awarded.
• Domicilium Citandi et Executandi: A legal term referring to the official physical address where formal notices, correspondence, and legal documents must be served throughout the contract period.