Objectives

The primary objective is to procure and deliver essential water metering equipment and associated accessories to support the Ugu District Municipality’s infrastructure maintenance, new connections, and replacement programs.

Scope of Supply

• 50 mm Strainers: Quantity 3
• 75 mm Strainers: Quantity 4
• 15 mm AGB800 Above Ground House Connection Boxes: Quantity 160
• 50 mm Bulk Meters: Quantity 5
• Bulk Meters and Meter Boxes (New Connections & Replacements): Must be pre-assembled units featuring Class C cold water meters from approved manufacturers (Kent, Honeywell, Sensus, or Meinecke) housed in Asper UGU DM Spec meter boxes.

All items must be delivered to the designated municipal storage facility within the timeframe specified by the successful bidder following order placement.

Technical Requirements

• Supplies must strictly conform to the specified brands, models, and technical specifications outlined in the scope.
• Bids must be completed using official municipal bidding forms without re-typing or alteration.
• Submissions must be physically sealed, clearly endorsed with the requisition reference number (REQ27241), and deposited in the designated tender box before the strict closing deadline.
• Faxed, emailed, typed, or late submissions will be automatically rejected.
• Quotations must remain valid for a minimum of 30 days from the closing date.
• Bidders must provide a valid Tax Compliance Status (TCS) PIN or CSD number, and all supporting documentation must be certified where applicable.

Skills and Qualification Requirements

• Bidders must demonstrate full compliance with South African municipal supply chain management regulations and preferential procurement policies.
• Submission requires completed standard municipal bidding forms covering tax compliance, declaration of interest, past supply chain management practices, and independent bid determination.
• Bidders currently in the service of the state, including employees of national, provincial, or local government entities, are ineligible.
• Proof of company registration, director/shareholder identification, and relevant sworn affidavits must accompany the bid.
• Bidders must certify that no collusive bidding or restrictive practices have occurred and agree to immediately disclose in writing if any directors, trustees, members, or shareholders assume public sector employment during contract execution.

Notes on Unusual or Complicated Terms

• 80/20 Preference Point System: The evaluation uses a weighted scoring model where 80 points are allocated to price competitiveness and 20 points to Broad-Based Black Economic Empowerment (B-BBEE) specific goals. These goals include black ownership percentages, B-BBEE verification status, promotion of local rural/urban businesses, and empowerment of youth, women, and persons with disabilities. Points are awarded based on verified documentary evidence.
• Class C Water Meter: Refers to a standardized accuracy classification for cold water meters, ensuring reliable measurement performance under typical municipal distribution conditions as per international metrology standards.
• MBD Documentation: Stands for Municipal Bidding Document. These are mandatory South African government forms used to verify tax compliance, declare conflicts of interest, confirm clean supply chain records, and legally bind bidders to anti-collusion and anti-corruption regulations.