Objectives

The primary objective of this tender is to procure reliable tablet devices for the Swartland Municipality through a competitive informal bidding process. The municipality seeks to acquire cost-effective, network-compatible hardware while ensuring compliance with national procurement legislation, preferential scoring frameworks, and statutory supply chain management requirements.

Scope

• Supply and deliver six (6) tablet units meeting the prescribed technical specifications.
• Include all transportation and delivery costs at zero additional expense to the municipality.
• Provide a minimum three-year defect guarantee from the date of delivery.
• Disclose any recurring maintenance or software licensing fees on an annual payment basis.
• Ensure seamless integration with existing municipal network infrastructure.
• Fulfill all administrative, compliance, and documentation requirements outlined in the tender package.

Technical Requirements

Bidders must supply either the Samsung Galaxy Tab A11+ (X230) 11-inch 128GB WiFi-only tablet or a functionally equivalent alternative. Mandatory specifications include:

• Processing & Storage: Octa-core CPU (2.5GHz/2GHz), 6GB RAM, 128GB internal memory, expandable via MicroSD up to 2TB.
• Display: 11-inch TFT panel with 1920 x 1200 (WUXGA) resolution and 16-million color depth.
• Imaging: 8MP rear camera with auto-focus; 5MP front camera; FHD (1080p) video recording.
• Connectivity: Wi-Fi 802.11a/b/g/n/ac, Bluetooth 5.3, USB 2.0, and multi-constellation satellite navigation (GPS, Glonass, Beidou, Galileo, QZSS).
• Software & Battery: Android operating system; 7040mAh non-removable battery delivering up to 15 hours of continuous video playback.
• Performance Guarantee: Post-delivery maintenance must guarantee sub-second reaction times for system synchronization and updates.
• Network Compatibility: All supplied hardware and software must operate without conflict on municipal networks. Suppliers bear full costs for any necessary compatibility adjustments.

Skills Requirements

No specialized engineering certifications or advanced technical training are explicitly required. However, bidders must demonstrate established experience in IT hardware distribution, logistics coordination, and warranty administration. Suppliers must also possess the administrative capability to accurately complete municipal compliance schedules, submit valid B-BBEE verification documentation, provide acceptable proof of locality, and maintain active tax compliance status.

Notable Terms & Conditions

The tender incorporates several standard municipal procurement mechanisms that require careful attention:

• 80/20 Preference Point System: Contract evaluation awards 80 points to price competitiveness and 20 points to Broad-Based Black Economic Empowerment (B-BBEE) status levels and geographic locality (Western Cape and Swartland Municipality boundaries).
• CSD Registration: Mandatory enrollment on the National Treasury Centralised Supplier Database is compulsory for bid eligibility and future invoicing.
• Forward Exchange Cover: If unit prices are exposed to foreign currency fluctuations, the successful bidder must secure bank-backed exchange rate protection within fourteen days of contract acceptance.
• Delay Penalties: Failure to deliver within the agreed timeframe triggers daily financial deductions calculated at the prevailing prime interest rate until fulfillment.
• POPIA Compliance: Bidders must acknowledge adherence to data protection laws governing the lawful collection, processing, storage, and eventual secure destruction of personal information provided during the bidding process.