Tender Summary: Supply and Delivery of Tools

Objectives

The primary objective is to procure and deliver a specified inventory of agricultural, maintenance, and cleaning equipment to support municipal operations. The tender aims to secure competitive pricing while ensuring compliance with public procurement legislation and socio-economic transformation goals.

Scope

The tender covers the supply and delivery of the following goods:

• Pole CCA 2.4MX75-100 (30 units)
• Handle Hoe Zebra Blue (10 units)
• Hoe Head Cock Brand 2.1/2lbs (10 units)
• Sprayer Knapsack 16L Gravida (5 units)
• Water Tank Vertical 2000L (1 unit)
• Shade Cloth 3M x 1M 40% Green (150 units)
• Arysta Bandit 350SC 1ltr (5 units)
• Chemical D/W Liquid Sudz Econ 5ltr (2 units)
• Jumbo Mop with Wooden Handle W5 (2 units)
• Broom Funky Soft with Screw Handle (2 units)
• Bowsaw Frame SABS Approved 530MM Lasher (2 units)

Technical Requirements

• Supplied items must strictly adhere to the listed specifications, brands, and quantities.
• Bids must be completed using official municipal forms without retyping or alteration.
• Submissions must be physically sealed, clearly endorsed with the requisition reference number, and deposited in the designated municipal tender box by the closing deadline. Electronic, faxed, or late submissions will be automatically rejected.
• A valid Tax Compliance Status (TCS) PIN or Central Supplier Database (CSD) number is mandatory for eligibility.
• Bidders must attach all prescribed compliance documents, including declarations of interest, past supply chain management practices, independent bid determination certificates, and preference point claim forms.
• All quoted prices must remain valid for a minimum of 30 days from the closing date.
• Delivery must be executed within the timeframe confirmed upon order placement.

Skills Requirements

No specialised professional qualifications, trade certifications, or prior project experience are explicitly required. Suppliers must demonstrate logistical capability to source, package, and deliver the specified goods within the agreed period, alongside administrative competence to navigate municipal compliance, tax verification, and preference point documentation processes.

Notes on Unusual or Complicated Terms

• 80/20 Preferential Procurement System: Evaluation awards 80 points based on price competitiveness and 20 points for specific socio-economic goals (e.g., black ownership, rural/urban local business promotion, youth/women/disabled empowerment). Claiming these points requires sworn affidavits and verifiable supporting documentation; failure to substantiate claims results in point forfeiture.
• MBD Compliance Framework: The tender mandates completion of standardised Municipal Bidding Documents (MBDs). These are legally binding declarations covering tax status, conflict of interest, past contractual performance, and anti-collusion assurances. Incomplete or uncertified MBDs lead to automatic disqualification.
• Anti-Collusion & Defaulter Registers: Bidders must certify independent bid preparation and declare no involvement in fraud, corruption, or contract breaches. Violations trigger reporting to competition authorities, potential criminal prosecution, and exclusion from public sector contracts for up to ten years.
• Service of the State Restriction: Individuals currently holding positions in national, provincial, or local government entities, or serving on municipal boards, are strictly prohibited from bidding to prevent conflicts of interest.