Objectives

The primary objective is to supply, deliver, and professionally install air conditioning systems at the Communication, Marketing & Public Relations department within the NHLS Sandringham Campus. The project also encompasses essential building maintenance, electrical, and plumbing upgrades required to safely support and integrate the new cooling infrastructure.

Scope of Work

• Supply and install non-inverter air conditioning units utilising R410A refrigerant from approved manufacturers (LG, Carrier, York, Samsung, Daikin, or equivalent).
• Install 40 Amp double-pole isolators for each unit within three metres of the equipment.
• Execute comprehensive site preparation and finishing works, including crack repairs, plastering, painting, tiling, flooring, glazing, door hanging, suspended ceiling installation, drywall partitioning, and plumbing/electrical upgrades.
• Conduct all works in phases to accommodate the continuous operation of the hospital and laboratory facilities, ensuring minimal disruption to sensitive electronic equipment and adjacent operating theatres.
• Provide a Certificate of Compliance (CoC) for all electrical installations, issued by a duly registered electrical contractor.
• Deliver a 12-month guarantee/maintenance period covering defects in materials or workmanship, followed by a 3-month retention period.

Technical Requirements

• CIDB registration at Grade 1GB or higher (or 1ME as specified in the BOQ).
• Valid Tax Compliance Status (TCS) PIN/Certificate and Central Supplier Database (CSD) registration.
• Broad-Based Black Economic Empowerment (B-BBEE) compliance documentation (certificate or sworn affidavit).
• Current Electrical Contractor Registration Certificate issued by the Department of Employment and Labour.
• Trade Test certificates for both Air Conditioning & Refrigeration and Electrical trades.
• Registration with the South African Refrigeration and Air-Conditioning Contractors Association (SARACCA).
• All materials must comply with SABS standards, SANS10142 electrical rules, and Occupational Health and Safety regulations.
• Submission of a Material Data Sheet and a formal capacity declaration letter.

Skills Requirements

• A dedicated Project Manager/Supervisor with a minimum of three years’ relevant experience, holding an Air Conditioning & Refrigeration Trade Test and SARACCA registration. This individual must be available on-site during project handover.
• Company must demonstrate at least five years of operational experience in similar construction and mechanical projects.
• Provision of three verifiable reference letters or completion certificates for comparable projects (minimum contract value of R200,000 each).
• Employment of qualified, registered electricians and plumbers for all specialised installations.
• Demonstrated logistical capacity to manage phased works, coordinate with facility management, and execute tasks outside standard hours if required.

Key Terms & Unusual Requirements

80/20 Preference Point System: Evaluation follows the Preferential Procurement Policy Framework Act, allocating 80 points to competitive pricing and 20 points to specific socio-economic goals (e.g., B-BBEE status, ownership by women, youth, persons with disabilities, rural residents, and Exempted Micro Enterprises/Qualifying Small Enterprises). Points are calculated proportionally based on verified documentation.

Retention & Guarantee Period: A 12-month defects liability period begins upon practical completion, requiring the contractor to repair any material or workmanship faults at their own cost. Additionally, 5% of the contract price is withheld for three months post-completion to secure final defect rectification.

Operational Constraints & Delay Penalties: Bidders must price for working within an active healthcare environment. Vibration-sensitive activities are restricted during lab operations, and modifications near operating theatres require prior written consent. Failure to meet the agreed completion schedule incurs a penalty of 1% of the total bid value per day, up to contract termination thresholds.