Objectives

The primary objective is to secure a qualified supplier for a one-off provision of essential carpentry and hardware materials required for facility maintenance and repair operations at Addington Hospital, under the KwaZulu-Natal Department of Health.

Scope

The tender encompasses the supply and delivery of a comprehensive range of carpentry materials, structured as a single delivery event. The scope includes:

• Door Hardware: Mortice handles, mortice locks, night latches, night latch cylinders, barrel bolts, pad bolts, and cam locks.
• Hinges: Heavy-duty butt hinges (3-inch and 4-inch) and heavy-duty stainless brass hinges (4-inch).
• Fasteners: Various sizes of chipboard screws and pan-head self-tappers.
• Tools/Accessories: Steel cutting discs and masonry cutting discs.

All items must be delivered to the hospital premises. The contract is once-off, with a quotation validity period of ninety days. Pricing must be firm, inclusive of VAT where applicable, and cover all delivery costs.

Technical Requirements

• Product Standards: All supplied items must be SANS-approved, new, unused, and durable. Expired or second-hand products are strictly prohibited, and all goods must have a minimum remaining validity of six months.
• Quotation Format: Every listed item must be quoted separately with clearly indicated prices and brand names.
• Sample Verification: Physical or photographic samples must be made available upon request to verify compliance with specifications. Non-compliant samples result in disqualification.
• Delivery & Compliance: Bidders must state explicit delivery periods. Offers must pass a four-stage evaluation covering administrative compliance, specification adherence, proven delivery capacity, and financial scoring.

Skills Requirements

As this is a standard goods-supply contract, no specialized technical or professional skills are explicitly required. Suppliers must demonstrate standard commercial and logistical capabilities, including inventory sourcing, timely delivery, and accurate documentation handling. Familiarity with South African National Standards (SANS) for hardware and building materials is implicitly necessary to ensure product acceptance and compliance.

Explanation of Unusual or Complicated Terms

80/20 Preference Point System: This is a standard South African public procurement scoring model. Eighty points are awarded based on the lowest compliant price, while twenty points are allocated specifically to promote South African-owned enterprises. Claiming these points requires verified proof of local ownership, such as CIPC registration, BBBEE certificates or sworn affidavits, and utility bills confirming operational address.

SBD4 Disclosure of Interest: This mandatory form requires bidders to declare any personal, familial, or business relationships with employees across the entire KwaZulu-Natal Department of Health, not merely the procuring hospital. This broad disclosure prevents conflicts of interest and ensures transparency. Incorrect or omitted disclosures are treated as false declarations, leading to immediate disqualification.

CSD & Tax Compliance: Suppliers must be registered on the Central Supplier Database (CSD) with a valid tax clearance status. The system cross-references SARS records to ensure tax matters are in order before contract award.