Objectives

The primary objective is to secure a reliable service provider for the continuous supply, delivery, and off-loading of standardized rainsuits to support municipal operations. The contract ensures consistent access to appropriate protective gear for staff while adhering to public procurement regulations and socio-economic procurement goals.

Scope

The contract covers the annual provision of rainsuits from the date of appointment until 30 June 2027. Orders will be placed intermittently based on municipal needs, requiring the supplier to maintain stock readiness and fulfill requests across multiple sizes and high-visibility colors. The supplier is responsible for end-to-end logistics, including transport to designated municipal stores and physical unloading of goods. Pricing remains fixed for the entire contract period, regardless of order volume fluctuations.

Technical Requirements

• Product Specifications: Rainsuits must be lightweight, durable, and fully waterproof. Mandatory features include a storm flap over a plastic zipper, two-piece construction, welded or heat-sealed seams, a fixed hood with drawstrings, vented back flap, storm cuffs, concealed pockets, ankle poppers, high visibility lime green coloring, a carry bag, and a reflective strip with a mesh section.
• Pricing Schedule: Bidders must provide per-unit quotes for sizes S through 4XL in high visibility color, aligned with estimated quantities ranging from 10 to 94 units per size.
• Delivery Protocols: Deliveries must occur within ten working days of order placement. Drop-offs are restricted to Mondays through Thursdays between 07:45–13:00 and 13:30–15:00 at the municipal stores in Schoeman Street, Mossel Bay. Each delivery requires an official purchase order, delivery note, and tax invoice.
• Quality & Performance Metrics: The municipality retains inspection rights. Key performance indicators mandate 100% adherence to technical specifications and 100% on-time delivery per order.
• Bid Documentation: Original, non-retyped forms must be submitted in sealed envelopes by the closing deadline. A product brochure and physical sample are mandatory. Late, electronic, or faxed submissions are automatically disqualified.

Skills and Bidder Requirements

• Mandatory registration on the Central Supplier Database (CSD).
• Active Tax Compliance Status Pin issued by the South African Revenue Service (SARS).
• Valid Broad-Based Black Economic Empowerment (B-BBEE) verification certificate or sworn affidavit.
• Proof of municipal account compliance, or legally accepted affidavits/lease agreements for directors and members.
• Board resolution formally authorizing the bid signatory.
• Completion of all prescribed municipal bidding forms (MBD1, MBD4, MBD6.1, MBD8, MBD9) without alterations or omissions.
• Operational capability to manage inventory, coordinate time-sensitive deliveries, and perform manual off-loading without additional municipal funding.

Unusual or Complicated Terms

• 80/20 Preference Points System: Evaluations weight price at 80 points and socio-economic goals at 20 points. The goal allocation is split equally: 50% rewards B-BBEE status levels, and 50% rewards enterprises physically operating within the Western Cape, Garden Route District, or Mossel Bay municipal area.
• Supplier-Risk Off-Loading: The contractor must manually unload all delivered goods at the municipal facility at their sole cost and risk. No separate payment or allowance is provided for this labor.
• Fixed-Rate Contract Model: Unit prices quoted during submission remain legally binding for the entire contract term, shielding the municipality from inflation or market volatility while placing volume risk on the supplier.
• Strict Document Integrity Rules: Bids cannot be retyped, digitally signed, or partially submitted. Any unauthorized alteration, missing material page, or failure to attach required compliance proofs triggers immediate disqualification.