Objectives

To procure, deliver, install, and commission a single industrial washing machine for Umgeni Hospital’s laundry facility. The primary objective is to ensure efficient laundering of patient linens while strictly preventing cross-infection through reliable, high-capacity medical-grade equipment.

Scope

The contract is a one-off supply encompassing the complete delivery, installation, and commissioning of the machine. It mandates a comprehensive five-year service plan consisting of bi-annual maintenance visits (ten services total) alongside a minimum three-year warranty. All quotations must be inclusive of delivery, installation, and applicable taxes, with pricing required to remain firm throughout the contract period. Only brand-new, unused equipment with a minimum six-month shelf life will be accepted.

Technical Requirements

• Capacity & Design: Minimum 23 kg dry load capacity with a drum volume of at least 230 litres. Front-loading configuration with a large circular glass door (≥400 mm diameter) mechanically interlocked to prevent operation when open.
• Construction: Inner drum must be high-grade stainless steel (750–850 mm diameter, 500–600 mm depth) with solid-sheet lifters and perforations of at least 5 mm. Outer casing requires stainless steel panels; the framework must be heavy-gauge mild steel, hot-dip galvanized or porcelain-finished.
• Operation & Controls: Fitted with a simple microprocessor, belt-driven inverter motor, and capability for both manual soap hopper dosing and automatic electronic dosing systems.
• Utilities & Dimensions: Requires hot and cold water connections (two × 20 mm taps), a 75 mm drain outlet, and operates on 380V, 3-phase, 50Hz electrical supply. Maximum physical dimensions: 860 mm × 927 mm × 1351 mm.
• Quality Standards: Equipment must comply with relevant SANS/SABS standards. Detailed product brochures and specification sheets must accompany the bid.

Skills and Compliance Requirements

• Registration & Tax Compliance: Bidders must be registered on the Central Suppliers Database (CSD) with verified tax compliance, supported by a valid SARS tax clearance certificate or PIN.
• Mandatory Attendance: Participation in the compulsory briefing session is strictly required; absence results in immediate disqualification.
• Documentation: Quotations must be submitted on official, unaltered government forms. Required attachments include SBD 4 (Bidder’s Disclosure of Interest), SBD 6.1 (Preference Points Claim Form), General Conditions of Contract (GCC), and Special Conditions of Contract (SCC).
• Evaluation Model: The tender utilizes an 80/20 preferential procurement system. This means 80 points are allocated for competitive pricing and 20 points for specific socio-economic goals. Full points for the specific goal are awarded exclusively to companies that are 100% owned by Black Africans. Proof of ownership (e.g., share certificates, director IDs, or sworn affidavits) must be submitted to claim these points.
• Commercial & Legal Compliance: Bidders must declare firm pricing, confirm strict adherence to specifications, state clear delivery timelines, and indemnify the hospital against third-party intellectual property claims. Late submissions, second-hand goods, or incomplete documentation will be automatically rejected.

Explanation of Key Terms: The SBD forms are standardized South African public procurement declaration templates used to verify bidder eligibility, disclose potential conflicts of interest, and formally claim preference points. The CSD is the national government registry for supplier registration, verification, and tax compliance tracking. The 80/20 system is a statutory evaluation method where 80% of scoring is based on price competitiveness and 20% is reserved for designated economic transformation goals, ensuring value for money while supporting historically disadvantaged ownership structures.