Objectives

The primary objective is to procure a one-off supply of high-quality, clear refuse bags for RK Khan Hospital under the KwaZulu-Natal Department of Health. The tender aims to secure cost-effective waste management supplies while promoting local economic development through preferential procurement policies that favour enterprises manufacturing within the province. Compliance with national standards, environmental sustainability, and strict adherence to public sector procurement regulations are central to the procurement goal.

Scope

The scope encompasses the complete supply, packaging, and delivery of 75,000 units of clear garbage bags to RK Khan Hospital. The contract is once-off with a validity period of 90 days. Suppliers are responsible for ensuring all goods meet the prescribed specifications, are delivered on time, and comply with all contractual, regulatory, and quality assurance requirements. Delivery costs must be included in the quoted price, and the supplier bears all risks until the goods are accepted by the purchaser.

Technical Requirements

Bidders must supply refuse plastic bags that strictly conform to the following specifications:

• Standard: Latest issue of CKS 340
• Dimensions: 910 mm × 760 mm
• Thickness: 40 microns
• Colour: Clear
• Packaging: Packs of 100, with 5 packs per bale (500 bags per bale)
• Material: Must be manufactured entirely from recycled plastic

Additional mandatory requirements include a valid BBBEE certificate, a sworn affidavit or certificate bearing the SANS logo, Central Supplier Database (CSD) registration, and proof of tax compliance. Quotations must be submitted using official, unaltered government forms, physically delivered to the designated tender box before the closing date and time. Emailed or faxed submissions will be rejected.

Skills Requirements

As this is a standard supply-of-goods tender, no specialised technical or professional skills are mandated. However, bidders must demonstrate:

• Proven capacity to manufacture or source products meeting exact dimensional, thickness, and material specifications
• Logistics and distribution capability to deliver 75,000 units to the hospital site within the agreed timeframe
• Financial and administrative competence to manage pricing, invoicing, VAT compliance, and warranty obligations
• Familiarity with public sector procurement processes, including accurate completion of statutory declaration forms and preference point claims
• Ability to maintain product quality throughout the 12-month warranty period and respond promptly to inspection or replacement requests

Key Terms & Conditions

• CKS 340 & SANS Logo: CKS 340 refers to the South African national standard for refuse bags. The SANS logo certifies that the product has been independently tested and meets these rigorous quality, durability, and safety benchmarks.
• 80/20 Preference Point System: A standard South African procurement scoring model where 80% of evaluation points are awarded for price competitiveness and 20% for specific socio-economic goals, such as supporting manufacturers operating within KwaZulu-Natal.
• Prime Interest Rate Penalty: A contractual clause stipulating that any delay in delivery will incur a daily financial penalty calculated at the prevailing prime interest rate until the goods are successfully supplied.
• Cover-Quoting Prohibition: A strict anti-fraud measure where submitting multiple quotations through different company entities for the same bid is classified as corrupt acquisition fraud, resulting in immediate disqualification and potential sector-wide restrictions.