Tender Summary: Supply of Plastic Specimen Bags Clear

Objectives

The primary objective is to procure a reliable, compliant supplier for a one-off provision of clear plastic specimen bags to support routine laboratory diagnostics and sample handling at RK Khan Hospital under the KwaZulu-Natal Department of Health.

Scope

• Supply of 60,000 units of clear plastic specimen bags.
• Delivery to RK Khan Hospital, Chatsworth.
• Contract type is a single delivery with a quotation validity period of 90 days.
• All transportation, handling, and delivery costs must be factored into the quoted price.

Technical Requirements

• Specifications: Resealable, transparent bags measuring 140mm × 150mm (width by length), welded into clear pouches, with a minimum thickness of 50 microns.
• Packaging: Supplied in sealed packs of 100 units.
• Quality & Compliance: Must meet applicable SANS/SABS standards and display the SANAS logo. Goods must be brand new, unused, and possess a shelf-life validity of at least six months upon delivery.
• Pricing Structure: Firm, all-inclusive pricing. Prices must remain unchanged throughout the contract period. VAT applies only if the bidder is a registered VAT vendor.
• Submission Format: Quotes must be completed on official, unaltered government quotation forms. Electronic submissions via email or fax are strictly prohibited.

Skills & Business Requirements

• Active registration and verification on the Central Suppliers Database (CSD).
• Valid tax compliance status confirmed through the South African Revenue Service (SARS).
• Up-to-date Broad-Based Black Economic Empowerment (BBBEE) certificate.
• Competency to accurately complete mandatory Standard Bidding Document (SBD) forms, including conflict-of-interest disclosures and preference point claims.
• Capability to fulfill delivery schedules and provide performance security upon contract award.
• Warranty compliance: All supplied goods must be free from design, material, or workmanship defects for twelve months post-delivery or eighteen months from shipment, whichever occurs first.

Unusual or Complicated Terms Explained

• SANAS Logo: Refers to certification by the South African National Accreditation System, confirming that the manufacturer's quality management or testing procedures align with national laboratory and industrial standards.
• SBD Forms: Standardised government procurement templates used to legally declare financial standing, disclose conflicts of interest, and claim preferential procurement points.
• 80/20 Preference Point System: A public sector evaluation model where 80 points are awarded for competitive pricing and 20 points for socio-economic transformation goals. In this tender, full points are granted to enterprises with at least 51% Black ownership.
• Domicilium Citandi Et Executandi: A Latin legal term denoting the official physical address where all contractual notices, correspondence, and legal documents must be served during the agreement period.
• Cover-Quoting: An illicit procurement tactic where individuals submit multiple bids under different company names to manipulate pricing outcomes. This constitutes fraud and results in immediate disqualification and potential public sector blacklisting.