Objectives

The primary objective of this tender is to appoint a qualified and experienced service provider to design, build, and set up exhibition stands for TCTA at the WISA 2026 Biennial Conference & Exhibition. The service provider will deliver an end-to-end solution that includes concept development, stand design, fabrication, transportation, installation, on-site support, and post-event dismantling. The stands should effectively communicate TCTA's mandate, strategic objectives, and contributions to water security and infrastructure development in South Africa, while aligning with TCTA's corporate identity and creating an engaging platform for stakeholder interaction and showcasing projects.

Scope

The scope of work encompasses the following:

• Design, build, and set up exhibition stands for the WISA 2026 Conference & Exhibition scheduled from 22–24 July 2026 at CTICC, Cape Town.
• Preparation and setup on 21 July 2026, with breakdown on 24 July 2026.
• Provision of a main stand structure, reception area with lockable storeroom, feature walls with branding, multimedia displays, meeting area, graphic and display elements, premium flooring, landscaping, and necessary infrastructure.
• Incorporation of safety measures, stand cleaning prior to handover, and compliance with venue regulations.
• Provision of technical requirements including structural walls, lighting, multimedia equipment, graphic panels, furniture, flooring, and electrical components.
• Transportation of the stand to and from the site, as well as labor for build-up and breakdown.
• Submission of artwork for approval, and provision of a portfolio demonstrating previous relevant work.

Technical Requirements

The appointed service provider shall provide the following:

• Construction of main structural walls (6m) using Supawood or MDF cladding, spray painted or wrapped in vinyl.
• Feature walls with custom branding, lighting, and infrastructure.
• Electrical components including LED long arm spotlights.
• Audio-visual equipment such as multimedia displays.
• Large backlit graphic panels and circular graphic panels.
• Furniture including four single-seater couches and two cocktail chairs.
• Premium flooring finish covering the entire 18m² area.
• Landscaping to enhance aesthetics and exhibition environment.
• Pre-cleaning of the stand prior to handover, and adherence to health and safety regulations.
• Transportation, labor, and setup/breakdown services.

Skills Requirements

The bidder must demonstrate:

• Experience in delivering at least two projects involving the provision of exhibition stands for corporate, government, or institutional clients.
• Provision of reference letters or completed annexure demonstrating previous relevant work.
• Capability to manage all personnel assigned to the project, ensuring quality and timely delivery.
• Portfolio showcasing previous large-scale conference or trade show stand designs.
• Compliance with technical specifications and safety standards.
• Ability to coordinate logistics, fabrication, and on-site support effectively.