Objectives

The primary objective of this tender is to appoint a service provider responsible for supplying corporate branding items and securing exhibition space at the WISA 2026 Biennial Conference & Exhibition. The service provider will manage the procurement of high-quality branding products, liaise directly with WISA conference organizers to secure the additional exhibition stand, and handle all documentation, invoicing, and payment processes related to the exhibition package.

Scope

The scope of work includes:

• Securing and paying for an additional 3m x 3m exhibition space adjacent to or integrated with TCTA’s existing stand, ensuring a total footprint of 6m x 3m (18 sqm).
• Managing all documentation, invoicing, and payment processes for the exhibition space.
• Procurement of corporate branding items and gifts, including high-quality products such as mints, sanitising sprays, desk pads, pens, and umbrellas, with branding as specified.
• Ensuring timely delivery of goods to the designated exhibition stand at the Cape Town International Convention Centre by 21 July 2026.
• Managing personnel and ensuring compliance with all technical and logistical requirements.

Technical Requirements

The technical requirements include:

• Procurement of high-quality corporate branding items, including:
• Altitude Slider Mints (peppermint-flavoured, FDA approved, full colour logo branding)
• Sanitising Screen with spray, wipe tool, and phone stand
• Absolutely Desk Flap with sticky notes and tags
• White unlined paper sheets (80g/m2)
• Pictor Ball Pen in aluminium & chrome box with laser engraving
• Sleet Auto-Open Umbrella (wind-resistant, black coating, screen print branding)
• Securing and managing an additional 3m x 3m exhibition stand, ensuring the combined footprint is 6m x 3m.
• Delivery of goods to the specified venue by 21 July 2026.
• Management of all documentation, invoicing, and payment processes related to the exhibition package.
• Verification of references and experience in event management projects within the last 5 years.

Skills Requirements

The service provider must demonstrate:

• Experience in event management, specifically in securing exhibition spaces and managing corporate branding for large conferences or similar events. At least two reference letters or completed Annexure A are required.
• Ability to procure high-quality promotional products and manage branding requirements effectively.
• Personnel management skills to oversee the delivery and setup of branding items and exhibition space.
• Compliance with technical specifications and logistical arrangements for timely delivery and setup.
• Capability to liaise directly with WISA conference organizers and manage all administrative and financial processes related to the exhibition space.
• Knowledge of procurement procedures, documentation management, and adherence to relevant policies and standards.