Objectives

The primary objective of this tender is to appoint a suitable service provider to manage the June 16 Youth Month 50th Anniversary activities, including event management, marketing, and stakeholder engagement. The goal is to ensure the successful hosting of the commemorative event at Hector Pieterson Memorial, with comprehensive project management, effective marketing campaigns, stakeholder coordination, and high-quality service delivery to honor the anniversary and youth development initiatives.

Scope

The scope encompasses:

• Event management for the June 16 Youth Month 50th Anniversary at Hector Pieterson Memorial, Soweto.
• Provision of all necessary equipment, setup, and technical services for the event.
• Marketing and promotional activities, including radio, digital media, social media campaigns, and branded merchandise.
• Stakeholder engagement, including VIP and youth engagement sessions, stakeholder rooms, and catering.
• Logistics, security, catering, signage, and ancillary services such as interpretation, signage, and medical support.
• Production of creative content, radio adverts, social media banners, and media placements.
• Monitoring, reporting, and compliance with procurement and legal requirements.

Technical Requirements

The technical requirements include:

• Provision of event infrastructure such as marquees, stages, sound systems, lighting, and technical equipment.
• Setup of catering facilities with dietary considerations (halaal, kosher, vegetarian).
• Provision of security, medical (ambulance), cleaning, and safety equipment (fire extinguishers, fencing).
• Production of promotional materials, radio and digital advertising, and social media content.
• Logistics for equipment, signage, and event accessories, including tables, chairs, carpets, and branding.
• Compliance with health, safety, and accessibility standards.
• Adherence to specified timelines for setup, event execution, and cleanup.

Skills Requirements

The successful service provider must demonstrate:

• Extensive experience in event management, particularly large-scale public events and commemorations.
• Proven ability to deliver integrated marketing campaigns across radio, digital, social media, and print media.
• Strong project management skills with clear planning, scheduling, and milestone tracking.
• Technical expertise in audio-visual, staging, and technical equipment setup and operation.
• Capacity to coordinate logistics, security, catering, and stakeholder engagement activities.
• Qualified personnel including facilitators, interpreters, security staff, technical operators, and event staff.
• Ability to demonstrate previous successful projects with references and evidence of high-quality service delivery.
• Knowledge of compliance with municipal, health, safety, and procurement regulations.