Appointment of Service Provider for the Removal, Supply and Installation, and Servicing of Air Conditioners

COGHSTA B14/2025-26FY

See details below or the tender documentation

Tender Closed on: 2025-10-30 11:00

Air Conditioning, HVAC, Refrigeration and Heating, Repair, Service and Maintenance of Machinery and Equipment, Supply and Installation of Machinery and Equipment

Limpopo, Polokwane

Limpopo - Department of Cooperative Governance, Human Settlements and Traditional Affairs (Coghsta)

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Limpopo - Department of Cooperative Governance, Human Settlements and Traditional Affairs (Coghsta) Tenders

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Tender Number: COGHSTA B14/2025-26FY
Department: Limpopo - Co-operative Governance, Human Settlements and Traditional Affairs
Tender Type: Request for Bid(Open-Tender)
Province: Limpopo
Closing Date: Thursday, 30 October 2025 - 11:00
Place where goods, works or services are required: 20 Rabe Street - Polokwane - Polokwane - 0699
Special Conditions: N/A
ENQUIRIES:
Contact Person: Jullian Masenya
Email: [email protected]
Telephone number: 015-294-2290
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: NO Is it compulsory? NO
Briefing Date and Time:
Briefing Venue:

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to appoint a qualified service provider responsible for the removal of dysfunctional air conditioners, supply and installation of new air conditioning units (including wall split, cassette, and inverter types), servicing of air conditioners, and issuing electrical certification for the Department of Co-operative Governance, Human Settlements and Traditional Affairs in Limpopo. The aim is to upgrade outdated cooling systems to ensure a safe, efficient, and compliant working environment in accordance with occupational health and safety standards.

Scope

The scope of work includes:

  • Removal of existing outdated cassette and wall split air conditioners (total of 100 units).
  • Closing openings and transportation of old units for storage.
  • Supply and installation of:
    • 9000 BTU inverter wall split units (quantity: 1)
    • 12,000 BTU inverter wall split units (quantity: 40)
    • 24,000 BTU inverter cassette units (quantity: as specified)
  • Servicing of air conditioners, including re-gassing with R-32 refrigerant, cleaning filters, coils, drain pans, checking refrigerant levels, inspecting electrical connections, and providing status reports.
  • Issuance of electrical certification (COC) for all installed units.

Technical Requirements

The technical specifications for the air conditioners include:

  • Units must be SABS/SANS approved, with specified cooling and heating capacities.
  • Energy efficiency compliant with standards.
  • Indoor units with noise levels not exceeding 36BA; outdoor units not exceeding 52BA.
  • Power supply of 220V-240V.
  • Automatic air directional control (up and down).
  • 3-step air flow control (cool/fan).
  • 24-hour timer and auto-restart features.
  • Operating modes including auto, fast cool, dehumidification, and fan mode.
  • All units to be connected to labeled circuit breakers and installed with proper electrical certification.
  • Warranty period of 12 months for all units.

Skills Requirements

The tenderer must demonstrate:

  • Proven experience in supply, delivery, and installation of air conditioning systems, supported by reference letters.
  • Qualified technical team, including:
    • Project Manager with minimum NQF Level 6 qualification in Built Environment, with relevant experience in air conditioning installation.
    • Qualified refrigeration artisans with trade test certificates (industrial or commercial).
  • Ability to perform servicing tasks, including refrigerant re-gassing with R-32, cleaning, and electrical inspections.
  • Capability to issue electrical compliance certificates (COC).
  • Adherence to occupational health and safety standards and environmental regulations.
This summary is AI generated. Download the tender documents for all the information.

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