Cardboard Home Visit Ballot Box

0010568073

2026-06-11 11:00

Tender Closed on: 2026-06-25 11:00

Packaging Materials and Disposable Utensils, Paper and paper products, Supplies: General, Supply and Delivery

Centurion, Gauteng, Pretoria

Electoral Commission (IEC)

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Electoral Commission (IEC) Tenders

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Tender Number: 0010568073
Department: Electoral Commission (IEC)
Tender Type: Request for Bid(Open-Tender)
Province: National
Closing Date: Thursday, 25 June 2026 - 11:00
Place where goods, works or services are required: 1303 Heuwel Avenue - Centurion - Pretoria - 0042
Special Conditions: N/A
ENQUIRIES:
Contact Person: Yash Sookan
Email: [email protected]
Telephone number: 012-622-5700
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: Yes Is it compulsory? NO
Briefing Date and Time: Thursday, 11 June 2026 - 11:00
Briefing Venue: Riverside Office Park,Election House, 1303 Heuwel Avenue, Centurion

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to procure cardboard home visit ballot boxes that enable voters who cannot travel to voting stations to cast their votes securely during special home visits. The Electoral Commission aims to ensure a secure, compliant, and standardized solution for the upcoming election process.

Scope

The scope includes the design, development, manufacturing, packaging, and delivery of a pack of five (5) cardboard home visit ballot boxes. The procurement covers:

  • Design and illustration within specified parameters
  • Manufacture using specified materials and dimensions
  • Printing with Electoral Commission logos and colors
  • Packaging in packs of five, palletized, and labeled appropriately
  • Delivery to designated Electoral Commission warehouses by 05 October 2026

The contract is a one-time supply, with potential for additional orders if needed.

Technical Requirements

  • Material: “B” fluted single wall recyclable cardboard (140 liner/112 flute or similar), 450gsm
  • Form: Collapsed for assembly
  • Construction: Robust to carry envelopes with ballots (internal load of 3kg), resistant to distortion and tearing
  • Sealing: Locking seals (8mm wide) for the deposit compartment, capable of sealing the box once full with a maximum of two seals
  • Deposit Slot: 18cm x 2cm rectangular slot on the top face for ballot deposit
  • Dimensions: Approximately 24cm x 24cm x 31cm (height with 1cm tolerance)
  • Assembly: Instructions printed directly on the surface
  • Printing: Electoral Commission logos and lettering in blue, using standard colors, on white-faced recyclable cardboard
  • Packaging: Packs of five boxes, wrapped in plastic, palletized (1000mm x 1200mm), strapped, and labeled

Skills and Capabilities Requirements

  • Established experience in manufacturing and designing cardboard ballot boxes or similar products
  • Ability to develop production strategies ensuring quality and timely delivery
  • Control over the entire product design and production process; subcontracting is not preferred but may be considered if capacity is demonstrated
  • Capability to produce samples that conform to specifications for evaluation and testing
  • Proven printing capabilities to demonstrate logo and color application
  • Capacity to handle large-scale production and logistics, including palletization and delivery within specified timelines
This summary is AI generated. Download the tender documents for all the information.

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