Hiring of Decor for Women’s Month Programme

SCM/MLM/02/26-27

See details below or the tender documentation

Tender Closed on: 2026-07-14 12:00

Event Management Services, Event Logistics and Activations, Event Sound, Lighting, Audio/Visual, Tent, Furniture, Stage, Decor, Consumable and Venue Hiring

Butterworth, Eastern Cape

Mnquma Local Municipality

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Mnquma Local Municipality Tenders

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Tender Number: SCM/MLM/02/26-27
Department: Mnquma Local Municipality
Tender Type: Request for Quotation
Province: Eastern Cape
Closing Date: Tuesday, 14 July 2026 - 12:00
Place where goods, works or services are required: 15 Blyth Street - Butterworth - Butterworth - 4960
Special Conditions: Tender documents for this project can be obtained at Mnquma Local Municipality website www.mnquma.gov.za and eTender portal https://entender.gov.za/
ENQUIRIES:
Contact Person: S Qwaka
Email: [email protected]
Telephone number: 047-050-1155
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: NO Is it compulsory? NO
Briefing Date and Time:
Briefing Venue:

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to hire decor services for Mnquma Local Municipality's Women’s Month Programme, ensuring a well-decorated event that aligns with the municipality's requirements and standards.

Scope

The scope includes the provision of decor items and services for the Women’s Month Programme, specifically:

  • Provision of tents for 200 people (3 pole tent)
  • Plastic chairs with 50 chair covers
  • Trestle tables with black tablecloths (3 units)
  • Front stage draping in Mnquma colours (white/black/orange/green)
  • 2-meter stage (draped)
  • Ablution facilities (bucket system) (2 units)
  • Sound system with 3 cordless microphones (1 unit)
  • Backup generator with 10 meters extension cord (1 unit)

The service provider must deliver and set up these items within the specified period, ensuring compliance with all technical and quality standards.

Technical Requirements

The technical requirements include:

  • Provision of durable and suitable decor items as per detailed specifications (Annexure A)
  • Adherence to delivery timelines with penalties for late delivery
  • Provision of quality sound system and backup generator
  • Proper setup of stage and draping with Mnquma colours
  • Provision of ablution facilities as specified
  • Compliance with all safety, health, and municipal standards
  • Initial site inspection and adherence to the specifications during setup

Skills and Experience Requirements

Potential bidders must demonstrate:

  • Previous experience in providing decor services for similar events or programmes
  • Capability to supply and install decor items as specified in Annexure A
  • Proven track record of timely delivery and setup
  • Qualified personnel with skills in event decor, stage setup, and sound system installation
  • Ability to coordinate with municipal officials and adhere to safety standards
  • Compliance with municipal procurement policies and supply chain management regulations
This summary is AI generated. Download the tender documents for all the information.

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