Multimedia Trainer Toolkit

0010563570

2026-05-13 11:00

Tender Closed on: 2026-06-01 11:00

Audio Visual and Photographic Equipment, Learning and Teaching Support Material (LTSM) Supply and Distribution

Gauteng, Pretoria

Electoral Commission (IEC)

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Electoral Commission (IEC) Tenders

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Tender Number: 0010563570
Department: Electoral Commission (IEC)
Tender Type: Request for Bid(Open-Tender)
Province: National
Closing Date: Monday, 01 June 2026 - 11:00
Place where goods, works or services are required: 1303 Heuwel Avenue - Centurion - Pretoria - 0046
Special Conditions: N/A
ENQUIRIES:
Contact Person: Yash Sookan
Email: [email protected]
Telephone number: 012-622-5700
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: Yes Is it compulsory? NO
Briefing Date and Time: Wednesday, 13 May 2026 - 11:00
Briefing Venue: Riverside Office Park,Election House, 1303 Heuwel Avenue, Centurion

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to procure and deliver a comprehensive set of multimedia training kits to support electoral training activities for upcoming elections. Specifically, the aim is to supply 330 portable mobile projectors, 150 projector screens, 400 power extension cables, 400 multi-plug adaptors, and 100 trolley bags, all with OEM warranties and support, to enhance the training capacity of electoral staff at various provincial warehouses.

Scope

The scope of the tender includes:

  • Supply and delivery of the specified multimedia equipment and accessories to designated provincial warehouses across multiple regions.
  • Provision of brand new products with a minimum remaining support life of 5 years.
  • Provision of related accessories such as cables, trolley bags, and projector screens, all of the same brand.
  • Ensuring all equipment meets the technical specifications outlined in the bid documents.
  • Adherence to quality, warranty, and support requirements throughout the contract period.

Technical Requirements

The technical specifications for the equipment are as follows:

Portable Mobile Projectors

  • Quantity: 330 units
  • Brightness: 3000 lumens or higher
  • Resolution: Full HD 1920 x 1080p
  • Screen Size: 100 inches
  • Contrast Ratio: 5,000:1 or higher
  • Native Aspect Ratio: 16:9
  • Throw Ratio: ~1.0 to 1.3:1 (Short Throw)
  • Light Source: LED
  • Built-in Audio: Yes
  • Projection Distance: Up to 10 meters at 100 inches
  • Inputs: HDMI, Bluetooth, Wi-Fi, USB-C, Audio-In
  • Remote Control: Included, with batteries
  • Weight: Under 3 kg
  • Power Cable: Dedicated Redtop plug, less than 3 meters
  • Warranty: Minimum 1 year carry-in, OEM underwritten, with support for at least 5 years

Foldable Projector Screens

  • Quantity: 150 units
  • Frame Material: Lightweight aluminium alloy
  • Joinery: Snap-locking or quick-release pin system
  • Size: 100-inch (221cm x 125cm)
  • Aspect Ratio: 16:9
  • Material: Matte white or high-gain PVC/vinyl fabric
  • Viewing Angle: 160°
  • Surface: Optimized for 1080p projection, smooth texture
  • Support: Foldable stands
  • Storage: Carry case or bag with handles

Trolley Bags

  • Quantity: 100 units
  • Size: 60 liters (approx. 53 x 20 x 35 cm)
  • Material: Polyester with 210D lining
  • Compartments: Multiple zippered sections, padded laptop pocket (15.6"), space for projector, accessories, and documents
  • Wheels: 2 or 4 rollers with extendable handle
  • External Features: Loop handles for easy lifting
  • Brand: Same as other equipment

Power Extension Cables

  • Quantity: 400
  • Specifications: 10A, maximum voltage 220V, with surge protection and safety shutters

Multi-Plug Adapters

  • Quantity: 400
  • Features: 3-pin, Euro sockets, Schuko sockets, overload protector, safety shutters, 1-year warranty

Skills Requirements

The bidder must demonstrate:

  • Experience in supplying and delivering similar multimedia equipment for large-scale projects, with references from at least two clients within the last five years.
  • Capability to provide products with a minimum support life of 5 years, including maintenance and spare parts.
  • Technical expertise in ensuring equipment meets specified standards and quality assurance processes.
  • Ability to coordinate logistics and timely delivery to multiple provincial warehouses across regions.
  • Provision of OEM warranty support and after-sales service for all supplied equipment.
This summary is AI generated. Download the tender documents for all the information.

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