Namc Rfq1503: Provision of Off-site Storage for Records, Files and Cds for a Period of Three (3) Years for the National Agricultural Marketing Council (namc)

NAMC RFQ1503

See details below or the tender documentation

Tender Closed on: 2025-09-19 11:00

Records Management, Digital Imaging and Electronic Archiving, Storage and Archiving

Gauteng, Pretoria

National Agricultural Marketing Council

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National Agricultural Marketing Council Tenders

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Tender Number: NAMC RFQ1503
Department: National Agricultural Marketing Council
Tender Type: Request for Quotation
Province: Gauteng
Closing Date: Friday, 19 September 2025 - 11:00
Place where goods, works or services are required: Hill Crest Office Park 195 Lunnon Road - Hillcrest - Pretoria - 0083
Special Conditions: ONLY Quotes sent via email will be accepted: [email protected]
ENQUIRIES:
Contact Person: Tsietsi Radebe
Email: [email protected]
Telephone number: 012-341-2430
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: NO Is it compulsory? NO
Briefing Date and Time:
Briefing Venue:

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to appoint a service provider to establish and manage off-site storage solutions for the National Agricultural Marketing Council (NAMC). This includes providing secure archiving, retrieval, destruction, and related services for records, files, and CDs over a period of three years, ensuring reliable records management and disaster recovery support.

Scope

The scope of work encompasses:

  • Provision of a secure and suitable off-site storage facility for records, files, and CDs.
  • Implementation of an effective records management system for tracking and retrieval.
  • Retrieval services including transportation of stored records to NAMC offices.
  • Supply of storage boxes and tracking labels for transferred records.
  • Collection and transportation of records from NAMC to the storage facility.
  • Destruction or disposal of records in compliance with legal requirements.
  • Provision of ICT backup services, including disaster recovery planning.
  • Provision of a lockable safe for CD storage.

Technical Requirements

The technical specifications include:

  • A secure, fireproofed, and waterproofed storage facility within 80 km of NAMC.
  • Fire detection and prevention plan with proof of fireproofing measures.
  • Provision of storage boxes and labels for records.
  • Capacity to store approximately 800 boxes per year.
  • Off-site storage services for approximately 52 CDs, with detailed rate schedules for each year.
  • Provision of boxes with associated rates for three years, including a once-off takeover fee.
  • Costing for handling, retrieval, destruction, indexing/labeling, and delivery services, including various delivery options (scheduled, unscheduled, express, after-hours) with per km rates.
  • Provision of lockable safes for CDs and secure storage solutions.
  • Compliance with legal and regulatory requirements for destruction and data management.
  • Demonstration of relevant experience through references and adherence to mandatory documentation requirements.
This summary is AI generated. Download the tender documents for all the information.

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