Objectives

The primary objective is to procure durable, field-ready mobile communication devices to support Johannesburg Water’s operational and infrastructure management activities. The tender seeks to secure reliable hardware capable of withstanding harsh environmental conditions while ensuring seamless network integration and long-term usability.

Scope

The contract encompasses the supply, delivery, and handover of eighty (80) ruggedized mobile devices or approved equivalents. Each unit must be delivered complete with all specified accessories and manufacturer-backed support. Delivery must occur at the designated municipal facility, with all logistics, handling, and statutory costs incorporated into the final quotation.

Technical Requirements

• Device Specification: Oukitel WP39 Ruggedized Mobile Device or a functionally equivalent model that meets or exceeds durability and performance standards.
• Camera Capability: Minimum 32-megapixel resolution.
• Included Accessories (per unit): One power adapter, one USB-C cable, one SIM ejector tool, one protective screen film, one user manual, and one warranty card.
• Warranty & Support: Twelve-month limited warranty with accessible local technical support, repair, or replacement provisions.
• Pricing Structure: Firm, fixed pricing inclusive of VAT, delivery charges, and all applicable statutory levies. Quotations must remain valid for sixty days post-closing.

Skills Requirements

No specialized technical or engineering skills are mandated for this supply contract. However, suppliers must demonstrate proficiency in public sector procurement compliance, including accurate completion of mandatory municipal bidding documents, financial forecasting for tax-inclusive pricing, and logistical coordination for bulk device delivery. Familiarity with South African preferential procurement frameworks and supply chain governance standards is essential.

Key Terms & Unusual/Complicated Elements

• “Or Equivalent” Clause: Permits alternative rugged smartphones provided they match or surpass the specified durability, camera, and accessory requirements. Suppliers must clearly justify equivalence during evaluation.
• 80/20 Preference Point System: Evaluation allocates 80 points to competitive pricing and 20 points to transformational goals, primarily rewarding enterprises that are at least 51% black-owned and classified as SMMEs (Exempted Micro Enterprises or Qualifying Small Enterprises).
• Mandatory Compliance Documentation: Bidders must submit certified BBBEE certificates or compliant sworn affidavits, valid tax clearance PINs, proof of Central Supplier Database (CSD) registration, recent municipal account statements, and fully completed Municipal Bidding Document (MBD) forms addressing conflicts of interest, past supply chain misconduct, and independent bid determination.
• POPIA Consent: Submission implies consent for the municipality to collect, process, and securely store bidder personal data strictly for procurement evaluation and regulatory reporting purposes, in line with national privacy legislation.