Provide Catering and DÉcor for Cape Winelands District Phenomenal Women Awards

Q 2026/036

See details below or the tender documentation

2026-07-01 11:00

Catering Services, Event Management Services, Event Logistics and Activations, Event Sound, Lighting, Audio/Visual, Tent, Furniture, Stage, Decor, Consumable and Venue Hiring, Food and Beverage Supplies

Stellenbosch, Western Cape

Cape Winelands District Municipality

Scroll down for tender details and to access the tender documents

Cape Winelands District Municipality Tenders

Account Functions

You will need an account login to View Tender Documents, Create a Business Listing on the site or to add your details to show your interest in joining a Joint Venture or working as subcontractor for this tender


  • Sign Up
Or Login Using
Please wait. Signing you in...
Or Login Using
Please wait. Signing you in...
Lost your password? Please enter your username or email address. You will receive a link to create a new password via email.
Tender Number: Q 2026/036
Department: Cape Winelands District Municipality
Tender Type: Request for Quotation
Province: Western Cape
Closing Date: Wednesday, 01 July 2026 - 11:00
Place where goods, works or services are required: 29 Du Toit Street - Stellenbosch - Stellenbosch -
Special Conditions: N/A
ENQUIRIES:
Contact Person: Myrtle Benjamin
Email: [email protected]
Telephone number: 082-835-1645
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: NO Is it compulsory? NO
Briefing Date and Time:
Briefing Venue:

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to procure services for providing catering and décor for the Cape Winelands District Phenomenal Women Awards. The aim is to ensure high-quality catering for 150 attendees, including appetizers, starters, main meals, desserts, and beverages, as well as appropriate décor for the event venue.

Scope

The scope of work includes:

  • Catering:
    • Appetizers on arrival
    • Starter served at tables (e.g., butter)
    • Main plated meal per person
    • Plated dessert
    • Drinks and beverages
  • DÉCOR:
    • Venue decoration (venue supplies tables and chairs)
    • Provision of stemware, cutlery (soup spoon, butter knife, main knife and fork, dessert spoon)
    • Glass pot and other décor elements as specified

The event will be held at Paarl Town Hall on 25 August 2026 from 8:00 to 14:00. The service provider will be responsible for food preparation, serving, cleanup, and décor setup.

Technical Requirements

  • Provision of catering for 150 people, including specific menu items and beverages.
  • Adherence to food safety and hygiene standards as per the Food Premises and Transport of Food Regulations, 2012, and related legislation.
  • Provision of food prepared in certified premises with valid Certificates of Acceptability and Halal Endorsement.
  • Provision of décor that aligns with the event theme, including tables, chairs, glassware, and other decorative elements.
  • Clean-up and post-event food service management.
  • Compliance with all relevant health, safety, and environmental regulations.

Skills Requirements

  • Experience in catering for large events (minimum 150 attendees).
  • Qualified culinary staff with knowledge of food safety standards.
  • Skilled decorators with experience in event venue decoration and setup.
  • Ability to manage food service logistics, including serving, plating, and cleanup.
  • Knowledge of health and safety legislation related to food handling and event management.
  • Effective communication and coordination skills to liaise with event organizers and venue staff.
  • Capability to provide all necessary equipment, utensils, and décor items as specified.
This summary is AI generated. Download the tender documents for all the information.

How to Submit a Response / Quote to this Tender

The information needed for submitting your quote is in the description of the tender and the Tender Documents. You will also need documents and templates supplied by the entity that issued the tender, in order to supply the correct business and quote information.

To get the Tender Documents, click on the “Download Tender Documents” button below. This will take you to the Download page for this specific tender. To download the documents, you will need to create a Free Download account and then Login to this account. There is a Registration and Login form on the Download page, or above the tender description on this page. There are also Register and Login links at the top of all pages of this website.

Once you have the Tender Documents, complete them with your details and the quote details and submit to the entity or organisation that issued the tender. The details and method to submit are in the tender description and the tender documents.

Joint Ventures, Consortia and Subcontracting:

Most large tenders are composed of tasks in a number of different fields, and it is not always possible for a single company to cater for all of them, and therefore Joint Ventures and Consortia are formed to then submit a tender together.

Government tenders are also requiring the subcontracting of a percentage of the tender work, and the trouble is then finding Subcontractors to comply with the tender requirements

To assist companies with finding tender partners and subcontractors, you can now submit your contact details and company information on this page, so other interested parties can contact you for purposes of forming Joint Ventures and subcontracting

You will need to supply your details on every tender you are interested in tendering for. For this you need an active Business Listing - Register and Login at My Account to create a Business Listing

NOTE: This is not a tender application form, it is meant to facilitate the meeting of partners to form a Joint Venture or Subcontractor relationship for this tender only


To submit your details for this tender, you will need to Register an account - see the Registration form on this page or go to My Account

If you already registered, please login at My Account

You will also need to create a Business Listing in order to show your information here

Potential Subcontractor and Joint Venture Partners

To view a list of Businesses that match the Categories of this tender,
please Subscribe to a Paid Notification Plan

(If you are already a Paid Subscriber - not Trial, please Login to view this information on this tender)

Why not let us send tenders to your inbox?

from R120 per month