Tender Summary: Provision for Traffic Management Training

Objectives

The primary objective is to procure a qualified training service provider to deliver standardized traffic management instruction to the Overberg District Municipality’s Roads Department personnel. The initiative seeks to improve workplace safety, operational competency, and productivity for staff conducting routine maintenance and construction activities on or adjacent to public roads.

Scope of Work

• Deliver comprehensive theoretical and practical training aligned with Unit Standard 258923.
• Conduct training sessions across three municipal depots: Swellendam, Bredasdorp, and Caledon.
• Supply all instructional materials, training methodologies, and post-course competence certificates (issued without expiry dates).
• Maintain accurate attendance registers, time-tracking logs, and learner movement records for each depot.
• Complete all training delivery by 30 October 2026.
• Subcontracting is strictly prohibited.

Technical Requirements

• Provider must hold current accreditation from SAQA through the Construction Education and Training Authority (CETA) or relevant Education, Training and Quality Assurance (ETQA) body.
• All assessors must be formally registered with the appropriate ETQA.
• Submission of sample training manuals or presentation slides for pre-contract review.
• Completion of official pricing schedules with all-inclusive rates covering facilitator transport, accommodation, meals, learning materials, equipment, and certification.
• Valid Tax Compliance Status (TCS) PIN issued by the South African Revenue Service.
• Certified proof of up-to-date municipal account payments (no arrears exceeding three months) for the company and all directors/partners.
• Compliance with Broad-Based Black Economic Empowerment (B-BBEE) requirements, including submission of a valid verification certificate or sworn affidavit.
• Achieve a minimum functionality score of 70 out of 100 during technical evaluation.

Skills Requirements

• Fluency in at least two official languages (English, Afrikaans, or isiXhosa) to effectively communicate training content and manage multilingual learner groups.
• Expert knowledge of traffic control protocols, including proper installation of temporary signage, barriers, and flagman positioning per statutory road traffic regulations.
• Proficiency in radio communication procedures, including phonetic alphabet usage, channel discipline, and emergency messaging for high-risk worksites.
• Ability to adapt training methodologies to real-world road construction and maintenance environments.
• Competence in formal assessment, feedback delivery, and issuing nationally recognized certificates of competence.
• Strong project coordination skills to manage multi-site scheduling and strict delivery deadlines.

Key Terms & Definitions

• Unit Standard 258923: A nationally recognized SAQA qualification framework specifying competencies for managing traffic safely around active roadwork zones, covering hazard setup, pedestrian/motorist protection, and crew safety.
• 80/20 Preference Points System: A procurement scoring model allocating 80 points to price competitiveness and 20 points to socio-economic transformation goals, primarily based on B-BBEE contribution levels and supplier geographic location within the municipality or province.
• ETQA/SAQA Accreditation: Mandatory regulatory recognition ensuring the training provider meets national quality standards to legally assess learners and issue certified qualifications.
• Tax Compliance Status (TCS) PIN: A digital verification credential from the South African Revenue Service confirming that all tax obligations are fulfilled, serving as a mandatory bid requirement.