Provision of the Installation and Customisation of a Contact Centre Telephony Solution for a Period of Five (5) Years.

SACAA/CCTS/00001/2026-2027

See details below or the tender documentation

2026-06-18 11:00

Contact Centre and Call Centre Solutions, Hotlines and Helplines, ICT Hardware, Software And Network Support Services, Information and Communications Technology, Software Programming and Application Development

Centurion, Gauteng

South African Civil Aviation Authority

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South African Civil Aviation Authority Tenders

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Tender Number: SACAA/CCTS/00001/2026-2027
Department: South African Civil Aviation Authority
Tender Type: Request for Bid(Open-Tender)
Province: Gauteng
Closing Date: Thursday, 18 June 2026 - 11:00
Place where goods, works or services are required: 11 Byls Bridge Boulevard - Doringkloof - Centurion - 0157
Special Conditions: BIDDERS ARE REQUIRED TO SUBMIT THEIR BIDS ON TIME TO AVOID BEING LATE. OUR NEW OFFICE PARK HAS STRIGENT SECURITY MEASURES THEREFORE EACH BIDDER WILL BE REQUIRED TO MAKE A PRIOR ACCESS CODE ARRANGEMENT WITH BETTY MONYEKI ON 082 885 4270 OR CYNTHIA ON 083 461 6534. Tenders should be submitted in duplicate all bound in a sealed envelope endorsed, SACAA/CCTS/00001/2026-2027. The sealed envelope must be placed in the tender box MARKED 1.
ENQUIRIES:
Contact Person: Ntombizodwa Duma
Email: [email protected]
Telephone number: 011-545-1262
FAX Number: 011-545-1455
BRIEFING SESSION:
Is there a briefing session?: NO Is it compulsory? NO
Briefing Date and Time:
Briefing Venue:

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to procure a fully packaged Contact Centre Telephony solution, including installation and customization, for a period of five (5) years. The solution aims to provide SACAA with a single platform that handles multiple communication channels such as telephone, email, chatbots, WhatsApp, self-help portals, and social media platforms. The goal is to enhance customer interactions, improve service delivery, and enable efficient management of contact centre operations, including workforce management, call recording, real-time monitoring, and customer satisfaction measurement.

Scope

The scope encompasses:

  • Provision of a secure, cloud-based telephony platform supporting omnichannel communication channels.
  • Integration with existing systems such as Microsoft Dynamics 365 CRM and Workforce Management System.
  • Implementation of Interactive Voice Response (IVR) features, including messages, music on hold, call back, and customer surveys.
  • Real-time dashboards, reporting, quality assurance, and workforce management functionalities.
  • Customer satisfaction surveys via IVR and online channels.
  • Provision of training, support, and maintenance over five years.
  • Skill transfer and knowledge sharing during implementation.
  • Compliance with ICT legislation (PAIA, POPI Acts) and security measures.

Technical Requirements

The technical specifications include:

  • Single secured cloud telephony solution supporting all communication channels.
  • Omnichannel integration: email, telephone, chatbot, WhatsApp, self-help portals, social media.
  • Integration with Microsoft Dynamics 365 CRM for screen-pop and data retrieval.
  • Intelligent, skills-based call routing and real-time dashboards.
  • Reporting capabilities with customizable reports.
  • Quality assurance tools including call recording, QA scorecards, and real-time call monitoring.
  • Workforce Management System integration for attendance and productivity management.
  • Customer Satisfaction Surveys: online IVR surveys and reporting.
  • Support for natural language processing for self-service and 24/7 omnichannel support.
  • Provision of a cloud-based telephony platform with dedicated SIP trunk, firewall setup, and compliance with ICT legislation.

Skills Requirements

The bidder must demonstrate:

  • Proven experience in deploying secured contact centre telephony solutions, with at least three (3) successful implementations supported by reference letters and project sign-off reports.
  • Capability to support and maintain the system post-implementation, including support and maintenance plans.
  • Qualified key personnel, including:
    • Project Lead with contact centre solutions project experience (CV required).
    • IT Infrastructure Specialist (CV required).
    • VoIP Engineer (CV required).
  • Project management approach, quality assurance mechanisms, and risk mitigation strategies.
  • Ability to deliver the project within the specified timeframe (preferably within 3 months).
  • Experience with integration into Microsoft Dynamics 365 CRM and Workforce Management Systems.
  • Knowledge of ICT legislation (PAIA, POPI Acts) and security protocols.

Overall, the successful bidder must demonstrate technical expertise, project management capability, and capacity to deliver a secure, scalable, and integrated contact centre telephony solution aligned with SACAA’s operational needs.

This summary is AI generated. Download the tender documents for all the information.

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