Request for Equipment Hire and Set-up at Ehlanzeni District Municipality

RFQ053 AM (26/27)

See details below or the tender documentation

Tender Closed on: 2026-06-23 11:00

Event Management Services, Event Logistics and Activations, Event Sound, Lighting, Audio/Visual, Tent, Furniture, Stage, Decor, Consumable and Venue Hiring

Mpumalanga

Department of Environment, Forestry and Fisheries

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Tender Number: RFQ053 AM (26/27)
Department: National - Environment, Forestry and Fisheries
Tender Type: Request for Quotation
Province: Mpumalanga
Closing Date: Tuesday, 23 June 2026 - 11:00
Place where goods, works or services are required: Elands Hoek Community Hall - Ehlanzeni District Municipality - Mpumalanga Province -
Special Conditions: Suppliers are required to submit a formal quotation on an official company letterhead. The quotation must include VAT per item (where applicable), the supplier’s CSD (MAAA) number, and accurate banking details.
ENQUIRIES:
Contact Person: Clearence Lolwane
Email: [email protected]
Telephone number: 012-399-8640
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: NO Is it compulsory? NO
Briefing Date and Time:
Briefing Venue:

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to procure equipment hire and set-up services at Ehlanzeni District Municipality, including the provision of specific equipment and audio-visual equipment as specified in the annexure. The aim is to ensure the successful delivery and setup of required equipment for an event scheduled on 29 June 2026, at Elands Hoek Community Hall, Mpumalanga Province.

Scope

The scope of the tender encompasses:

  • Provision of equipment hire and setup, including trestle tables, tablecloths, portable hand wash basins, plastic chairs, chair covers, and a silent generator.
  • Provision of audio equipment such as a PA system suitable for 500 people, roving microphones, and microphone stands.
  • Delivery, installation, and setup of all equipment at the specified venue by 29 June 2026.
  • Compliance with all technical and safety standards as specified in the tender documentation.

Technical Requirements

The technical specifications include:

  • 10 trestle tables (2 per serving station)
  • 15 tablecloths (black/white, 2 per serving station)
  • 5 portable hand wash basins
  • 300 plastic chairs
  • 30 white chair covers
  • 1 x 5kva silent generator
  • Audio system suitable for 500 Pax
  • 3 roving microphones
  • 1 microphone with stand

All prices must be inclusive of VAT and delivery costs, and equipment must be delivered and set up at the specified venue before the event date.

Skills and Supplier Requirements

Suppliers must:

  • Submit a valid and signed quotation on their company letterhead, including item descriptions, prices, banking details, and CSD MAAA number.
  • Provide proof of compliance with tax obligations and registration on the Central Supplier Database (CSD).
  • Possess the necessary technical capacity and experience to deliver and set up the specified equipment.
  • Adhere to all procurement policies, including submitting all required documents such as SBD forms and preference claim forms.
  • Ensure equipment is delivered and installed by the specified date, with all costs inclusive of applicable taxes and levies.
This summary is AI generated. Download the tender documents for all the information.

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