Request for Quotation: Three-year (3-year) Third-party Vehicle Service and Maintenance Plan

RFQ - 2026

See details below or the tender documentation

2026-07-10 11:00

Vehicle Repairs, Mechanical Servicing, Fitment and Testing

Kimberley, Northern Cape

William Humphreys Art Gallery

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William Humphreys Art Gallery Tenders

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Tender Number: RFQ - 2026
Department: William Humphreys Art Gallery
Tender Type: Request for Quotation
Province: Northern Cape
Closing Date: Friday, 10 July 2026 - 11:00
Place where goods, works or services are required: 1 Cullinan Crescent, Civic Centre, Kimberley, South Africa - Civic Centre - Kimberley - 8301
Special Conditions: N/A
ENQUIRIES:
Contact Person: William Humphreys Art Gallery
Email: [email protected]
Telephone number: 053-831-1724
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: NO Is it compulsory? NO
Briefing Date and Time:
Briefing Venue:

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to solicit quotations from qualified service providers to develop and implement a comprehensive third-party vehicle service and maintenance plan for the William Humphreys Art Gallery's official vehicles over a three-year period. The plan aims to ensure reliable vehicle operation, proper maintenance, and adherence to scheduled servicing requirements.

Scope

The scope of work includes:

  • Provision of a full third-party vehicle service and maintenance plan for specified vehicles.
  • Labor and replacement of service-related parts and consumables.
  • Coverage of the following vehicles:
    • Mercedes-Benz Vito 116 CDI Mixto (Registration: 82 123 WHAG 02 NC, due for service at 16,103 km)
    • Toyota Corolla Quest 1.6 Plus (Registration: 16 103 WHAG 01 NC, due for service)
  • Adherence to the contractual period of three years, including provisions for scheduled mileage or next service date.

Technical Requirements

The technical requirements specify that the successful provider must:

  • Deliver a comprehensive maintenance plan that includes labor, parts, and consumables.
  • Ensure all repairs and replacements are performed in accordance with manufacturer standards.
  • Provide a detailed maintenance plan agreement or terms and conditions.
  • Maintain service quality and compliance with relevant vehicle industry standards and accreditation.
  • Quote separately for each vehicle and provide a combined quotation if applicable.
  • Obtain prior written approval for any additional repairs identified during servicing.

Skills Requirements

The skills and qualifications required from bidders include:

  • Proven experience in vehicle servicing and maintenance, preferably with government or public entities.
  • Registration and accreditation to provide vehicle service and maintenance plans.
  • Registration with recognized motor industry bodies, where applicable.
  • Capability to develop and provide detailed maintenance plans and contractual terms.
  • Ability to deliver timely and quality service over the three-year period.
  • Compliance with all mandatory documentation and registration requirements, including CSD registration, tax compliance, and B-BBEE certification.
This summary is AI generated. Download the tender documents for all the information.

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