Request for Quotations for the Maintenance and Repairs of Hvac System at Rietvlei and Analytical Services for a Period of Twelve Months

10418199

See details below or the tender documentation

Tender Closed on: 2026-03-02 16:00

Air Conditioning, HVAC, Refrigeration and Heating, Repair, Service and Maintenance of Machinery and Equipment

Gauteng, Glenvista, Johannesburg

Rand Water

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Tender Number: 10418199
Department: Rand Water
Tender Type: Request for Quotation
Province: Gauteng
Closing Date: Monday, 02 March 2026 - 16:00
Place where goods, works or services are required: 522 Impala Road - Glenvista - Johannesburg - 2058
Special Conditions: To access the documents, please follow the search using advanced search or visit the Rand Water website. They go to e-tenders website. Click Browser Opportunities Click Currently Advertised Click Advanced Search Choose Organ of State Click Apply Filters When you scroll down, the tenders will be displayed. Click the plus sign. Scroll down to see the tender documents. RFQ must be submitted at the Rand Water Website No Quotation will be considered if is not submitted to the above mentioned Platform
ENQUIRIES:
Contact Person: Khutso Ramafalo
Email: [email protected]
Telephone number: 011-682-0213
FAX Number: 011-682-0213
BRIEFING SESSION:
Is there a briefing session?: NO Is it compulsory? NO
Briefing Date and Time:
Briefing Venue:

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to solicit quotations for the maintenance and repair of the HVAC system at Rietvlei and for analytical services over a period of twelve months. The aim is to ensure the proper functioning, safety, and efficiency of the HVAC systems and related infrastructure, as well as to provide reliable analytical services as specified.

Scope

The scope includes:

  • Provision of labor and materials for HVAC maintenance and repairs at Rietvlei and Analytical Services.
  • Regular scheduled maintenance (quarterly, monthly, and annual inspections and servicing).
  • Ad hoc repairs and emergency call-outs with specified response times.
  • Inspection and testing of HVAC components such as fans, coils, dampers, pumps, compressors, and control systems.
  • Replacement or repair of faulty parts, cleaning, calibration, and system optimization.
  • Provision of detailed project schedules, safety files, and environmental monitoring documentation.
  • Supply of equipment, tools, and qualified personnel, including a full-time HVAC technician on site.
  • Adherence to safety, health, and environmental regulations, including insurance and quality assurance requirements.

Technical Requirements

The technical requirements encompass:

  • Maintenance of HVAC systems including chillers, pumps, fans, coils, dampers, valves, and control panels.
  • Inspection, cleaning, calibration, and testing of HVAC components to ensure optimal operation.
  • Adherence to specified maintenance frequencies and procedures, including quarterly, annual, and monthly tasks.
  • Implementation of environmental monitoring, indoor air quality assessments, and microbial testing.
  • Compliance with all relevant safety, health, and environmental standards and policies.
  • Provision of detailed project programs, safety files, and quality management documentation.
  • Effective management of ad hoc repairs with a maximum response time of 30 minutes for emergency calls.
  • Proper documentation, including job cards, inspection reports, and maintenance logs.

Skills and Skills Requirements

The tender requires bidders to demonstrate:

  • CIDB contractor grading designation of 3ME or higher, with specialist work capability.
  • Experience in HVAC system maintenance, repair, and troubleshooting, particularly with chillers, pumps, fans, and control systems.
  • Qualified technical personnel, including technicians with refrigeration trade test certificates.
  • Proven ability to develop and implement maintenance schedules and project programs.
  • Capacity to provide on-site supervision and a full-time qualified HVAC technician.
  • Strong safety, health, and environmental management skills, including compliance with SHEQ policies.
  • Ability to produce quality assurance documentation, safety files, and environmental monitoring reports.
  • Capability to handle ad hoc repairs promptly and efficiently, with a response time of less than 30 minutes.
  • Demonstrated previous experience in similar projects, with references and project completion certificates.
This summary is AI generated. Download the tender documents for all the information.

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