Objectives

The primary objective of this tender is to engage a service provider to facilitate attendance at the 16th Premier Corporate Governance Conference. The service provider must deliver a comprehensive solution that ensures successful participation in the event, aligning with SIU’s mandate to promote good governance practices and uphold transparency and accountability.

Scope

The scope of work includes:

• Arranging and coordinating attendance at the 16th Premier Corporate Governance Conference.
• Providing logistical support related to travel, accommodation, and registration.
• Ensuring timely delivery of all necessary documentation and compliance requirements.
• Supporting post-event reporting and documentation as required by SIU.

The scope is limited to the arrangements necessary for attendance and participation in the conference, including logistical and administrative support within the set timelines.

Technical Requirements

• Provision of a detailed cost breakdown inclusive of VAT and disbursements.
• Submission of valid B-BBEE status level verification certificate or sworn affidavit.
• Compliance with SARS tax clearance and submission of relevant tax compliance documentation.
• Adherence to SIU’s procurement policies and conditions, including signing all relevant documentation.
• Capability to deliver the required services within the specified timeframe.
• Provision of a separate quotation on the bidder’s letterhead.
• Ability to support the event logistics, including travel and accommodation arrangements.

Skills Requirements

• Experience in organizing and coordinating attendance at high-level conferences and events.
• Knowledge of government procurement policies, especially the PPPFA and Preferential Procurement Policy Framework Act.
• Understanding of B-BBEE compliance and related verification processes.
• Strong administrative and logistical planning skills.
• Ability to ensure compliance with legal and regulatory requirements, including SARS tax regulations.
• Effective communication and reporting skills to facilitate smooth coordination and post-event documentation.