Objectives

The primary objective of this tender is to secure reliable and compliant travel and ground transportation services for three (3) Johannesburg Water SOC Ltd staff members. The procurement aims to facilitate their timely attendance at the Labware Annual Customer Education Conference 2026 while adhering to municipal supply chain management policies and preferential procurement regulations.

Scope

• Air Travel: Round-trip commercial flights for three participants between O.R. Tambo International Airport (Johannesburg) and George Airport (George).
• Travel Dates: Departure on 08 September 2026; return on 11 September 2026, with a preferred afternoon departure for the return journey.
• Ground Transport: Return shuttle services for the three personnel from O.R. Tambo International Airport to Houghton Estate, Johannesburg, on 11 September 2026.

Technical Requirements

• All quotations must be presented on official company letterheads and reflect firm, fixed prices inclusive of 15% VAT and all other applicable levies.
• Bids must be submitted electronically through the national e-Tender portal.
• Suppliers must hold active registration on the Central Supplier Database (CSD) and submit proof.
• A valid Tax Clearance Certificate or valid SARS PIN is compulsory.
• A compliant Broad-Based Black Economic Empowerment (B-BBEE) certificate or sworn affidavit (aligned with B-BBEE Practice Guide 01 of 2018) must be provided.
• Proof of municipal rates and taxes account, demonstrating no arrears exceeding 90 days.
• Completion and signing of all prescribed Municipal Bidding Documents (MBDs), covering declarations of interest, past supply chain practices, independent bid determination, and preference points claims.
• Company registration documents alongside certified identity copies of all directors and shareholders.
• Evaluation utilizes an 80/20 preferential scoring model: 80 points allocated to price, 20 points to specific socio-economic transformation goals.
• Quotations must remain valid for 60 days from the closing date.

Skills Requirements

No specialized technical certifications or advanced professional qualifications are explicitly required. Suppliers must demonstrate standard operational competence in commercial flight booking, itinerary coordination, and licensed passenger vehicle operations. Familiarity with South African public procurement compliance frameworks and data handling protocols is expected.

Explanation of Unusual or Complicated Terms

• CSD (Central Supplier Database): A mandatory national government registry where all vendors must register to qualify for contracts with state-owned entities and municipalities.
• MBD Forms: Standardized municipal bidding templates used to legally verify supplier status, disclose potential conflicts of interest, confirm independent pricing, and formally claim preferential procurement points.
• 80/20 Preference Point System: A statutory evaluation method where 80% of the award score is determined by competitive pricing, and 20% is awarded for advancing specific transformation targets, such as enterprises owned by women or historically disadvantaged groups.
• POPIA Consent: Refers to compliance with the Protection of Personal Information Act, requiring bidders to explicitly authorize the procuring entity to collect, store, and process their personal and corporate data solely for procurement and adjudication purposes.