Saca Live Streaming Conference

JCPZ/RFQ/ICT02/2025

See details below or the tender documentation

Tender Closed on: 2025-07-16 12:00

Event Management Services, Event Logistics and Activations, Event Streaming and Webcasting

Gauteng, Johannesburg

Johannesburg City Parks and Zoo

Scroll down for tender details and to access the tender documents

Johannesburg City Parks and Zoo Tenders

Account Functions

You will need an account login to View Tender Documents, Create a Business Listing on the site or to add your details to show your interest in joining a Joint Venture or working as subcontractor for this tender


  • Sign Up
Or Login Using
Please wait. Signing you in...
Or Login Using
Please wait. Signing you in...
Lost your password? Please enter your username or email address. You will receive a link to create a new password via email.
Tender Number: JCPZ/RFQ/ICT02/2025
Department: Johannesburg City Parks and Zoo
Tender Type: Request for Quotation
Province: National
Closing Date: Wednesday, 16 July 2025 - 12:00
Place where goods, works or services are required: 40 De Korte Street,Braamfontein - Johannesburg - Johannesburg - 2000
Special Conditions: N/A
ENQUIRIES:
Contact Person: Johannesburg City Parks
Email: [email protected]
Telephone number: 011-712-6785
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: NO Is it compulsory? NO
Briefing Date and Time:
Briefing Venue:

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to procure services and equipment necessary to host a hybrid SACA Live Streaming Conference, which combines in-person and virtual participation. The goal is to ensure a seamless, high-quality experience for approximately 120 to 140 participants and remote presenters, utilizing advanced streaming technology, audiovisual equipment, and skilled personnel.

Scope

The scope of the tender includes:

  • Provision of technical equipment for hosting a hybrid conference, including LED screens, projectors, and broadcasting gear.
  • Livestreaming production, involving multiple HD cameras, streaming encoders, graphics, and overlays.
  • On-site technical personnel such as a professional sound engineer and streaming crew.
  • Integration of streaming platform with venue infrastructure, ensuring high-quality recordings and post-event digital asset delivery.
  • Provision of auxiliary equipment such as wireless communication systems, lighting kits, and cabling.
  • Adherence to specified technical requirements to facilitate a professional hybrid event experience.

Technical Requirements

The technical specifications for the conference include:

Equipment and Production Gear

  • 3x Full HD PMW300 Cameras with tripods and fluid heads
  • Bonding encoder with redundant backup
  • 2x laptops for graphics, overlays, and streaming
  • Wireless communication systems (Hollyland, Accsoon Transmitter)
  • Focusrite Scarlett Audio Interface for audio clarity
  • LED lighting kits (3x)
  • Cabling and accessories for connectivity

Display and Presentation

  • TV screens (55") on stands for foyer branding
  • 42” monitor for speaker view with cabling
  • PPT laptop with wireless clicker for slide control

Personnel and Platform

  • Professional on-site sound engineer for two days
  • Audio integration specialist for hybrid streaming
  • Multi-camera HD livestream setup (3 cameras)
  • Streaming platform with encryption, unlimited viewers, chatroom, and white-label branding
  • Live vision mixing and HD recording of the event
  • Streaming crew comprising a director and two camera operators

Additional Requirements

  • Integration with existing venue infrastructure
  • High-quality post-event digital asset delivery and recordings
This summary is AI generated. Download the tender documents for all the information.

How to Submit a Response / Quote to this Tender

The information needed for submitting your quote is in the description of the tender and the Tender Documents. You will also need documents and templates supplied by the entity that issued the tender, in order to supply the correct business and quote information.

To get the Tender Documents, click on the “Download Tender Documents” button below. This will take you to the Download page for this specific tender. To download the documents, you will need to create a Free Download account and then Login to this account. There is a Registration and Login form on the Download page, or above the tender description on this page. There are also Register and Login links at the top of all pages of this website.

Once you have the Tender Documents, complete them with your details and the quote details and submit to the entity or organisation that issued the tender. The details and method to submit are in the tender description and the tender documents.

Joint Ventures, Consortia and Subcontracting:

Most large tenders are composed of tasks in a number of different fields, and it is not always possible for a single company to cater for all of them, and therefore Joint Ventures and Consortia are formed to then submit a tender together.

Government tenders are also requiring the subcontracting of a percentage of the tender work, and the trouble is then finding Subcontractors to comply with the tender requirements

To assist companies with finding tender partners and subcontractors, you can now submit your contact details and company information on this page, so other interested parties can contact you for purposes of forming Joint Ventures and subcontracting

You will need to supply your details on every tender you are interested in tendering for. For this you need an active Business Listing - Register and Login at My Account to create a Business Listing

NOTE: This is not a tender application form, it is meant to facilitate the meeting of partners to form a Joint Venture or Subcontractor relationship for this tender only


To submit your details for this tender, you will need to Register an account - see the Registration form on this page or go to My Account

If you already registered, please login at My Account

You will also need to create a Business Listing in order to show your information here

Potential Subcontractor and Joint Venture Partners

To view a list of Businesses that match the Categories of this tender,
please Subscribe to a Paid Notification Plan

(If you are already a Paid Subscriber - not Trial, please Login to view this information on this tender)

Why not let us send tenders to your inbox?

from R120 per month