Tender Summary: Sekgosese Ground Water Scheme – Phase 4

Objectives

The primary objective is to appoint a qualified contractor to execute the upgrading and extension of the Sekgosese Ground Water Scheme – Phase 4. The project aims to improve groundwater extraction, storage, and distribution capabilities to ensure sustainable water supply for the target community.

Scope of Work

The scope covers civil, structural, and mechanical engineering works centred on the Senwamokgope Command Reservoir site. Key deliverables include:

• Upgrading and extending existing groundwater borehole and pumping infrastructure.
• Construction or rehabilitation of reinforced concrete water retaining structures and reservoirs.
• Development of bulk water supply and reticulation networks connected to the upgraded scheme.
• Installation, testing, and commissioning of associated pump stations and control systems.

Technical Requirements

Bidders must satisfy strict administrative, financial, and statutory compliance criteria. Mandatory submissions include:

• CIDB Certification: Proof of Contractor Engineering Works (CE) Grade 9 grading.
• Statutory Compliance: Valid Tax Clearance Certificate (PIN), Workmen’s Compensation Certificate, VAT registration proof, and CIPC entity registration.
• Financial Statements: Audited annual financial statements for the three years preceding the advertisement date, verified by an accredited accountant’s certificate confirming full compliance.
• Administrative Documentation: Fully completed, signed, and initialled Municipal Bid Document (MBD) forms, including a signed Form of Offer and authority to sign.
• Proof of Residence & Rates: Municipal rates and taxes statement (not older than three months) or a traditional authority letter for rural operations. Leased premises require a valid lease agreement; informal arrangements require an affidavit plus the property owner’s rates statement.
• Verification Reports: Original Central Supplier Database (CSD) report and certified identity documents for all directors/owners. All certifications must be originals dated within three months of submission.

Skills Requirements

Contractors must achieve a minimum of 80 out of 100 points in the functionality evaluation. Scoring is distributed across personnel, equipment, and past performance:

• Reputation & Experience (40 points): Submission of a list of successfully completed similar projects involving water infrastructure, reinforced concrete water retaining structures, sewage/sanitation networks, or pump stations. Each project requires a duly signed completion certificate.
• Contract Manager (20 points): Must hold a recognised qualification in Engineering, Built Environment, or Project Management, submit a CV in the exact prescribed format, provide a certified ID copy, and maintain active registration with the South African Council for Project and Construction Management Profession (SACPCMP).
• Site Agent (10 points): Identical qualification, registration, and documentation requirements as the Contract Manager.
• Safety Officer (10 points): Must hold a recognised qualification in Occupational Health and Safety, be SACPCMP registered, and submit compliant CV and ID documentation.
• Key Plant & Equipment (20 points): Proof of ownership for all critical machinery. Leased equipment requires a formal commitment letter addressed to the municipality, accompanied by proof of ownership from the leasing provider.

Explanation of Key Terms

• CIDB Grading (CE 9): A national contractor classification system that verifies a firm’s financial turnover, technical capacity, and risk profile to undertake civil engineering projects up to a specified monetary threshold.
• SACPCMP Registration: Mandatory professional accreditation for project managers and construction practitioners in South Africa, ensuring adherence to industry standards, competency benchmarks, and ethical conduct.
• MBD Forms: Standardised municipal procurement templates mandated by South African local government legislation to ensure uniformity, transparency, and legal compliance in public bidding processes.
• CSD Report: An official verification document issued by the National Treasury’s Central Supplier Database, confirming a company’s active registration and tax compliance status within the national procurement ecosystem.